As a dentist, you strive to provide the highest quality of care to your patients. By doing so, you will increase their trust level in you and in your practice – which will help your practice thrive in the long run. Of course, while providing such a high level of care to your patients – you’ll also want to maximize the revenue coming in to your dental practice.
Let’s explore how ADSTRA Dental Software can help your practice increase office efficiency and overall revenue.
Make cancellations work in your favour
Unfortunately, cancellations are inevitable. However – there is a way to make them work in your favour: by having a contact list of stand-by patients, which you can organize by type of treatment required or block of time needed. These patients can be contacted in priority order, in hopes to fill the cancellation spots on your schedule as quickly as possible.
It’s simple – more appointments means an increased revenue coming in to your dental practice, which is the ultimate goal.
Instantly communicate with your patients
With ADSTRA SMS, you can save your front desk staff’s time and energy from having to confirm your patient’s dental appointments by telephone. By sending automatic text messages to your patients, either single patients or groups of patients all at once, you’ll be able to get in instant contact with your patients and hopefully fill the schedule gaps in your calendar.
When your patients confirm their appointments via text message, the scheduler within ADSTRA Management will be automatically updated, eliminating the need for multiple phone call confirmations.
Grow your practice and increase revenue with reports
The countless number of different reports that can be generated within ADSTRA Management are another way you can not only grow your dental practice, but also increase the revenue coming in. By pulling these different reports you will be able to see which procedures generate the most profit, and thus focus your energy on acquiring patients that require these procedures.
There is always room for improvement in one’s business workflow. You can generate reports that can help you identify which areas of your dental practice need improvement, for example – pull a report in which you compare each providers production. See the profit coming from each provider, and use that information to implement best practices throughout the whole dental office.
You’ve invested time, energy, and resources in your dental software – now let it help grow your practice, and maximize the revenue coming in to your dental practice.
“There’s gold in them thar hills, boys” is a phrase attributed to one of Mark Twain’s characters. In California during its “Gold Rush” period, Twain kept hearing a story from the miners who had come from Georgia. It seems in an attempt to keep the miners in Georgia an assayer of the Dahlonega Mint in Dahlonega, Georgia stood in the town square and proclaimed “Why go to California? In that ridge (as he pointed to the hills surrounding Dahlonega) lies more gold than man ever dreamt of. There’s millions in it.” Now, whether Twain used a writer’s license and deliberately changed the original quote or it was misquoted to him from the beginning makes no difference to the topic at hand. Both, Twain’s quote and the origins for it apply in getting more out of your dental software.
Beneath the routine day to day tasks of billing, scheduling appointments and providing daily reports, lies informational gold. This information allows your office to provide your patients with superior service which in turn strengthens your relationship with them. Stronger relationships mean more referrals and an increase in revenue. Your software should be able to track these referrals and remind you to thank your patients for them. Even better your software should offer you a means to send out these thank you notes either by mail or e-mail.
Other ways that your dental software can help automate your office and help provide better service thereby increasing your revenue:
- Following up on uncompleted treatment and unscheduled treatments for which predeterminations have been completed
- Tracking and reminding the front desk personnel of cancelled appointments which have not been rescheduled
- Providing reminders of recall appointments whether scheduled or not
- Confirmation of upcoming appointments either by phone, email or text message
- Tracking insurance benefits so as to be in a position to provide treatment reminders at appropriate times for your patients’ financial benefit
- Keeping track of patients with open treatment plans but no appointments
- Generating a list of patients with balances over 60 days old
- Sending welcome packages to new patients and birthday wishes to existing ones
- Sorting patients’ names by relevant information such as employer, date of last treatment, or type of treatment required
In addition to providing you with more revenue through tracking and providing reminders for cancelled and missed appointments, unscheduled recall and predeterminations, as well as increased patient referral, integration of your dental software will reduce administrative errors and provide greater management control with fewer front desk hours.
There is an axiom in software development called the 90/10 rule and it stands for 90% of any software users will only ever use 10% of the software’s capabilities. Although the percentage may vary from software to software, I have found this axiom to be quite true. Even in software as specialized as dental software, I have noticed that most offices do not take full advantage of most of what their dental software has to offer. After learning the basics of entering patient information, billing and booking appointments they get caught up in the day to day operations. They will not take the time to look into other ways that the software can help them not only manage their current patients but get new ones.
Remember to look for the potential untapped value that your software can bring to your dental practise, and find the gold laying just beneath the surface.