Becoming a Paperless Dental Office

When speaking with an office administrator or dental office owner about being a paperless dental office, one of the first questions I ask is “What does being a paperless dental office mean for you?”. With this concept having been around for years, many dental offices in today’s day-and-age are becoming paperless from the get-go or making the switch as they see the numerous advantages such a solution provides.

But what does being a “paperless dental office” really mean?

paperless dental office is simply one in which the use of paper is eliminated, or greatly reduced, by converting existing information contained on paper into a digital format. In dentistry, this means being “chartless.” Essentially, while paper documents could still be used for some instances such as outside communication and information shared (incoming and outgoing), the majority of patient information including charts, images, and treatment plans are stored digitally.

Creating a Paperless Dental Office

“Going paperless is a process, not an event.”

Becoming a paperless dental office is not something that can be done overnight; it takes time to convert paper files, but with the right dental software provider such as ADSTRA, it will be easy to do. Additionally, setting targets and taking the steps necessary to reach each milestone is a way to keep the process on track and your expectations achievable.

Switching to digital charting, clinical notes, and emailing patients various type of documents from appointment reminders to bills, to claims and financial statements – are all changes that can be made when converting to a paperless dental office. However, to ensure the transition is smooth and that you are optimizing your dental software to best suit your new paperless dental office, make sure your dental software provider is supporting you with adequate training along the way, which is something ADSTRA excels at doing for their users.

In deciding to make the switch, take a moment to analyze your current business processes to determine what you are storing digitally and which processes you are still resorting to paper for.

Here is a list of the most common dental office processes:

  • Patient Information
  • Appointments
  • Bills & Payments
  • Payment Plans
  • Insurance Claims
  • Treatment Plans
  • Clinical Notes
  • Odontograms
  • Camera and X-ray Images
  • Patient Communication
  • Referrals to Specialists
  • Daily Reports
  • Patient Statements
  • Year-End Reports

For those paper-based processes, verify whether they can be completed through your current dental software. If your software does have any of these capabilities, arrange some training and take the first steps to become a paperless dental office.

If your software does not have the capabilities you are looking for, it may be time to make a switch to another software provider such as ADSTRA Dental Software which offers both an on-premise as well as a cloud-based solution that will meet and exceed your expectations for becoming a paperless dental office, as well as help take the stress out of this process.

With ADSTRA it is possible to send Email and SMS appointment confirmations and reminders to patients, convert documents that come in, store them electronically by patient, as well as do all of the dental office processes listed above, providing a convenient solution for your paperless dental office needs.

Being a paperless dental office is the way of the future. Several advantages come from implementing and converting to such a solution. With this, take the steps to become a paperless dental office by using ADSTRA in your practice!

Box the last of your charts and documents. Truly utilize your paperless dental office!

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Top Reasons for Converting to a Paperless Dental Software Solution

Many dental practices that are converting to a paperless dental software solution learn that this creates a better work flow for their dental practice. Not only do they save money from not having to purchase and store paper charts, but by using a paperless dental software solution, dental practices become more efficient, start to generate new patients, and increase case acceptances.

While there are plenty of reasons to convert your dental practice to using a paperless dental software solution with ADSTRA Dental Software, below are the main advantages of switching to a paperless dental software solution.

Top Reasons for Converting to a Paperless Dental Software Solution

Appointments

ADSTRA Dental Software not only keeps track of all past appointments, as well as future appointments – but, it can also send email or SMS confirmation requests that automatically update the Appointments Screen when a patient confirms via email or text message.

Patient Forms

Instead of wasting your front desk staffs time entering patient information, medical conditions, or consent forms that the patients filled out on paper – simply hand your patients a tablet with the forms preloaded on them. Once completed, ADSTRA Dental Software has a quick and simple way of allowing your staff to double check the information and to automatically update the patient file in the software.

Messaging

ADSTRA Dental Software also provides dental professionals with an easy and efficient means to communicate with each other throughout the office. You can create and type messages to broadcast to all users, or specific users one at a time, with the ability to custom define one-click responses for quick reply.

Documents

Do you want an easy way to store and retrieve documents pertaining to specific patients coming from elsewhere? ADSTRA Dental Software has your answer. Simply convert the document into a PDF (if it already isn’t one) and you can easily store, view, and organize patient documents for each patient.

Converting your dental practice to a paperless dental software solution is not something to take lightly.

It is important that this process is well planned. The entire staff will need to be trained accordingly on the new paperless dental software solution.

Offices are sometimes reluctant to make changes to their practice because of the fear that comes from the potential hidden costs.

With ADSTRA Dental Software, there are NO hidden costs.

Not only is the initial training of your staff included in the monthly fees, but there is unlimited on-going training included as well.

Making the switch to a paperless dental software solution is something that will add benefit to your dental practice all around. Between increased patient case acceptance, generating new patients, better overall workflow, and the safety and security of storing your charts electronically – there is no reason why your dental office should not convert to a paperless dental software solution with ADSTRA Dental Software.

Contact an ADSTRA Dental Software Customer Care Specialist today to learn more on how your office can start the process of converting to a paperless dental software solution.

The Benefits of a Paperless Dental Software Solution with ADSTRA Clinical

ADSTRA Dental Software has created a paperless dental software solution that allows everyone in your dental practice to efficiently work with ease.

ADSTRA Clinical, one of the three modules within the ADSTRA paperless dental software solution, offers a standardization to your dental notes and charts, making it easy for everyone to read them.

Because ADSTRA Clinical uses standard symbols that are accurate and easy to read, not only will all staff members be on the same wavelength when reading the charts, but the standardization of the dental charts and notes will ensure that any new employees who come on board within your practice will be able to easily learn the system and read the notes.

dentist and parent in exam room looking at an ipad as the child lays in the chair

ADSTRA Clinical, one of ADSTRA Dental Software modules, provides you with the ability to track a patient’s progress over time. It allows you to create a dental chart to establish the existing condition of your patients and subsequently to use these same charts to create new ones and so on. Thus, allowing you to follow the progress of your patients’ treatments, all without paper.

ADSTRA Clinical allows each user to configure their own preferences for general, periodontal, restoration materials, links to the procedure codes used, as well as several other functions in ADSTRA Clinical.

Among an impressive list of available functions, here are a few available within the ADSTRA paperless dental software solution:
  • Possibility of creating dental charts for examinations, treatments or planned treatments.
  • The endodontic chart provides you with tools for periodontal pockets measurement, suppuration, plaque, bleeding, gum recession and more.
  • A wide range of reports as well as the complete chart can be printed as shown on the screen.
  • Get a medical spell checker or customizable templates.
  • Clinical notes are protected with signatures.

Working seamlessly with ADSTRA Management, ADSTRA Clinical is a fully integrated paperless dental software solution that will automatically link patients’ treatment plans and notes to their files. By having all of your patients’ records stored in one paperless dental software solution – duplication’s of reports and charts are eliminated. And by having the ability to use the standardization offered for your dental notes and charts, you will save time and money streamlining your business process within your dental practice.

Combined with the other modules in the ADSTRA Dental Software Suite, ADSTRA Clinical is an ideal solution to help your dental clinic flourish and become more effective.

ADSTRA can help your dental practice become more efficient by switching to a paperless dental software solution.