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ADSTRA iForms – An Easy-To-Use Digital Document Software Solution

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Freeing your front-desk staffs time from tedious tasks, such as inputting patient information from paper forms, is just one of the many benefits of creating a paperless dental practice.

An often-overlooked hurdle to going paperless is the multitude of different forms that a dental practice needs, not only to provide a great service to its patients – but to comply with all applicable professional regulations and to protect itself from any legal action.

ADSTRA dental software includes ADSTRA iForms, an easy-to-use digital document software solution with the capability to:

  • Create digital forms that can be filled out on tablets
  • Modify and verify digital forms
  • Organize the digital forms by group/type
  • Store the digital forms within each patients file
How Does ADSTRA iForms Work?

Patient-with-ipad-and-iForm

Step One: Form Creation

Create custom forms tailored to your dental practice’s needs in the Forms Template builder within ADSTRA iForms. The Forms Template builder uses a building block approach that enables a dental practice to create any type of form required.

The builder allows the dental practice to include different types of content onto a form such as: plain text, a question that will capture a written response, a Yes or No question with an option to also capture a text response, a multiple-choice question, the ability capture phone numbers and/or dates, and finally a place to capture signatures.

Step Two: Form Management

Organization of the forms you’ve created is essential in developing a seamless workflow. The Forms Manager within ADSTRA iForms is used to assign single or a group of forms created in the Forms Template builder to patients to be filled out. A mobile device can then be given to the patients, on which they will open and fill-out their required forms*.

Once the patient has completed their part by filling out all of the necessary information on the forms, the dental practice will review the submitted forms.

The Forms Manager allows the reviewer to:

  • Accept and save the form as a document in the patient’s file
  • Keep the form active if a provider is required to fill-out additional information (after which they will save it to the patient’s file)
  • Directly make edits and then save to the patient’s file
  • Give the form back to the patient to make any additional changes after speaking with the patient – then review and save to the patient’s file

When the forms contain critical medical information, and this information could be relevant to the dental treatment record, just keeping a document copy in the patient file isn’t enough. That is why when using ADSTRA iForms, it is also possible for a form to automatically be saved in the patient’s Clinical Notes. This gives the provider an easier access to vital patient information when treating a patient.

ADSTRA iForms is just one more reason why dental practices who wish to go paperless should look at the ADSTRA dental software solution to help them accomplish this (sometimes thought of daunting) task.

* For forms that require entering a lot of text, we recommend a device that has a keyboard attachment.

ADSTRA Dental Software – Providing An Integrated Solution For Over 20 Years

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ADSTRA provides the total package, which satisfies the paperless dental software needs of today’s modern dental practice.

For over 20 years, ADSTRA has been a renowned provider of dental software. As a respected leader in the dental software field – the ADSTRA integrated dental software solution has been used by small dental practices, multi-location dental clinics, and government agencies alike since 1994.

ADSTRA Dental Software

Over the years, ADSTRA has developed a paperless dental software solution that includes every element necessary to run your dental practice smoothly.

ADSTRA dental software contains many different tools to help organize dental practice operations, including, but not limited to:

  • Odontogrammes;
  • User-definable templates for patient forms;
  • Direct connectivity with imaging devices;
  • One-click printing and side-by-side image comparison;
  • A customizable appointment book with drag-and-drop rescheduling;
  • SMS appointment confirmation;
  • Role-base access control, and much more.

Now, with the popular monthly payment plan – you can access the full suite of the ADSTRA paperless dental software modules (ADSTRA Management, ADSTRA Clinical, and ADSTRA Imaging) and have access to unlimited technical support and training – all for one affordable monthly fee, with no up-front capital investment!

Track Appointments and Receivables with ADSTRA Management

Track appointments in the appointment book with multiple capabilities; appointments can be booked by team; search available time; appointments history; and access advanced analytics with more than 100 reports and charts.

Go Paperless with ADSTRA Clinical

Create odontogrammes based on previously charted conditions; minimize typing with clinical notes templates; define multiple treatment plans with tasks by priority order – and much more.

Enjoy the Flexibility of ADSTRA Imaging

Combine devices from multiple manufacturers including: Schick, Planmeca, Sirona, Air Techniques, and Carestream (Kodak).

Connect Every Element of your Practice with ADSTRA Clinical

Communicate with each other in the office with instant messages; unify and organize patient’s documents, forms, and letters; and track inventory for consumables and equipment.

Flexibility is key when it comes to choosing the right paperless dental software for your dental practice needs. As such, your dental practice can choose to have the ADSTRA paperless dental software installed locally or have it hosted on Microsoft’s data centers and accessible via the Cloud on any device (PCs, MACs, as well as tablets).

Included in the monthly payment plan are: installation, training, and support – again, with NO need for any up-front capital investment.

Contact an ADSTRA Customer Care Specialist today to see how your dental practice can step into the modern world, utilizing the ADSTRA paperless dental software solution.

Top Reasons for Converting to a Paperless Dental Software Solution

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Many dental practices that are converting to a paperless dental software solution learn two things. One is that they will save money as they do not have to purchase and store paper charts, and two is that a paperless solution creates a better work flow for their dental practice, resulting in increased efficiency, case acceptances, and new patient generation.

While there are plenty of reasons to convert your dental practice to using a paperless dental software solution with ADSTRA Dental Software, below are the main advantages of switching to a paperless dental software solution.

Top Reasons for Converting to a Paperless Dental Software Solution

Appointments

ADSTRA Dental Software not only keeps track of all past appointments, as well as future appointments – but, it can also send email or SMS confirmation requests that automatically update the Appointments Screen when a patient confirms via email or text message.

Patient Forms

Free the time your front desk staff uses to enter patient information, medical conditions or consent forms that the patients filled out on paper – simply hand your patients a tablet with the forms preloaded on them. Once completed, ADSTRA Dental Software has a quick and simple way of allowing your staff to double check the information and to automatically update the patient file in the software.

Messaging

ADSTRA Dental Software also provides dental professionals with an easy and efficient means to communicate with each other throughout the office. You can create and type messages to broadcast to all users, or specific users one at a time, with the ability to custom define one-click responses for quick reply.

Documents

Do you want an easy way to store and retrieve documents pertaining to specific patients coming from elsewhere? ADSTRA Dental Software has your answer. Simply convert the document into a PDF (if it already isn’t one) and you can easily store, view, and organize patient documents for each patient.

Converting your dental practice to a paperless dental software solution is a process that has many benefits in the long run and definitely worth all the time and effort you will put towards it.

If this important process is well planned and all employees are trained on the new paperless dental software solution, the transition would be smooth and rewarding from very beginning.

Some offices are at times initially reluctant to make changes to their practice because of the fear that comes from potential hidden costs.

With ADSTRA Dental Software, there are NO hidden costs.

Not only is the initial training of your staff included in the monthly fees, but there is unlimited on-going training included as well.

Making the switch to a paperless dental software solution is something that will add benefit to your dental practice all around. Between increased patient case acceptance, generating new patients, better overall workflow, and the safety and security of storing your charts electronically – there is no reason why your dental office should not convert to a paperless dental software solution with ADSTRA Dental Software.

Contact an ADSTRA Dental Software Customer Care Specialist today to learn more on how your office can start the process of converting to a paperless dental software solution.

The Benefits of a Paperless Dental Software Solution with ADSTRA Clinical

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ADSTRA Dental Software’s paperless dental software solution allows everyone in your dental practice to work efficiently and with ease.

ADSTRA Clinical allows you to keep track of vital patient information, streamline the treatment process, create notes and prescriptions, dental charts that allow you to establish the existing condition of your patients’ and easily track their progress over time, view patients’ images and financial activity, and much more, all without the need for paper.

dentist and parent in exam room looking at an ipad as the child lays in the chair

ADSTRA Clinical, provides at-a-glance information. The current patient’s name, photo, main information, and alerts are displayed in the center of the screen and the entire patient record is presented and organized in three main partitions:

  • Notes: Alerts & Notes, Forms, Tx Plan, Clinical Notes, Prescriptions, Email & SMS, Documents, Odontogram Text
  • Charts: Odontograms, Perio Exams, Perio Compares, Perio History, Appointments
  • Records: Treatment Log, Financial Activity, Predeterminations, Images, Lab Cases

The three partitions are independent of each other and can be resized by repositioning the two inner dividers, giving extreme flexibility to access relevant details – with more than 100 possible combinations for viewing information.

ADSTRA Clinical, is a fully integrated paperless dental software solution that provides dental offices with a high degree of standardization for clinical notes and treatment planning creation. By using predefined templates typing is minimized, making the process effortless. With this, all staff members (both current and new) will be on the same page when reviewing patient’s clinical records.

ADSTRA Clinical also allows creating fillable forms to be completed by patients on a tablet, which will be automatically imported into ADSTRA Clinical as a note once the provider has reviewed and approved them. The information from these forms can then be extracted via the Forms Templates screen and used for research purposes, as well to establish trends to determine how to better serve your patients. Additionally, the forms can be grouped, making it easier to assign them for completion.

ADSTRA takes pride in ensuring patient information is kept safe and secure and ADSTRA Clinical follows suit. Various features are password protected, and users are assigned roles. These roles grant users permission to complete only certain tasks or functions such as the creation of records by the access-based assistant, and the locking of records by the main provider. For confidentiality purposes, patient names can be hidden from the dashboard, and the only patient information visible is the one currently seated in the treatment room chair.

ADSTRA Clinical is an ideal solution to help your dental clinic flourish and become more effective.

Contact ADSTRA to get the assistance you need in making the switch to a paperless dental software solution, which will help your practice become more efficient!

How ADSTRA Clinical Can Help Your Practice Grow

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Anyone who has seen a prescription from their doctor, or hand-written dental charts while at their dental appointment can agree – these are some of the most difficult notes to read, unless you are the one who wrote them. When it comes to dental charts, for the most part, dental offices will attempt to implement standard notations, which results in varying degrees of success. In small dental clinics, over time staff members will become familiar with each practitioner’s writing style, however – what happens when there is a turnover in staff? Your dental clinic is back to square one, struggling to read the dental charts.

Within ADSTRA Dental Software, there is the ADSTRA Clinical module. In ADSTRA Clinical, the standard symbols used are clear and easy to read for everyone. This makes it easier for any provider or staff member to read the dental charts and notes created for all patients.

One of the main features within ADSTRA Clinical is the ability to view a patient’s progress over time. The information from the most recent charts can be carried forward on each subsequent chart in their file. Multiple charts can even be opened at the same time, allowing pockets and recessions to be represented graphically within ADSTRA Clinical.

Users are able to set their own preferences for general charts, periodontal charts, restoration materials, connection between procedures, and tools within ADSTRA Clinical. Working seamlessly with ADSTRA Management – ADSTRA Clinical allows dental providers to create dental treatment plans, and dental treatment plan charts, that are automatically linked to the treatment and treatment plan logs of each patient.

Here are just a few of the other features available within ADSTRA Clinical:
  • Dental charts can be created for examinations, completed treatment, and planned treatment.
  • The endodontic charting includes tools for mapping root canal treatments and conditions of treated root canals.
  • The periodontal charting includes management of measurements for pocket depths, suppuration, plaque and bleeding, gingival recession, furcation, mobility, and MAG.
  • A number of reports, or the whole chart as you see it on your screen, can be printed.
  • Clinical Notes that are signature protected, with customizable templates and a medical spell-checker.

ADSTRA Clinical not only helps you standardize your clinical charts, which cuts down on the learning curve for new hires, as well as the time spent deciphering each practitioner’s notes – but it is also a crucial step towards making your dental clinic paperless. By being able to define exam templates and incorporate them into their patient’s charts, ADSTRA Clinical also offers dental providers an easy to use, and read, solution to creating your paperless dental clinic.

ADSTRA Clinical, combined with the other modules in the ADSTRA Dental Software suite of products, is the ideal solution to helping your practice grow, increase revenue, and be the most successful that it can be.

ADSTRA Confirmations Offers Seamless Appointment Integration

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One of the most time consuming activities for administrative teams in a dental clinic is having to spend countless hours calling patients to confirm their appointments; often not getting through to the patient on the first attempt – thus, spending even more time following-up with multiple phone calls.

Instead of spending endless amounts of energy and time this way
– why not make things simpler with ADSTRA Confirmations?

Better use your time and efforts to ensure that the calendars for each dental practitioner are filled to optimize each time slot; thus ensuring that the most ideal amount of revenue is generated for the practice.

Increasing revenue is the end goal for any profitable dental practice and by sending SMS text message reminders and confirmations for appointments with ADSTRA Confirmations – your dental practice can do exactly that.

adstra-sms-appointment-integration

ADSTRA Confirmations provides dental offices the ability to configure their system to automatically send patients’ appointment confirmations, reminders, follow-ups, as well as optional COVID screening forms via SMS text messages or emails – allowing them to confirm their appointment directly from their cell phone.

By contacting patients via SMS text message or email – your dental practice will be able to reduce no-shows and cancellations. Not only can you set it up so that the SMS text messages or emails are sent out automatically to confirm appointments, but these appointments will then be automatically updated within your ADSTRA appointments calendar, according to the patient’s response.

With seamless appointment integration, each practitioner’s calendar within ADSTRA will be automatically updated dependant on the patients’ response
to the ADSTRA Confirmations text messages confirmation/reminder.

Having ADSTRA Confirmations send out the SMS text messages, or emails, to your patients automatically will provide your administrative staff the time to greet your patients when they arrive and assist with their checking-in or checking-out as they do not have to manually confirm appointments or remind patients of their appointments. Not only will this speed up such processes for your patients, but it will also help them feel more welcome in your office, contributing to a more enjoyable patient experience.

Creating a best patient experience involves considering the flow of their entire appointment process; having a seamless flow from appointment confirmation to check-out is ideal. No patient wants to stand in the reception area of a dental practice, waiting to be checked in or out as the administration staff is on the phone with other patients.

ADSTRA Confirmations will help your dental practice showcase
that you value your patient’s time.

The automation of sending appointment reminders, follow-ups, and confirmations via SMS text message or email will free up more time for your administrative staff to then: check-in with patients who have outstanding treatments, reach out to potential new customers, and perform other revenue building tasks.

As we know – a happy patient can be one of the greatest assets to your dental practice. This is so as it may lead to patient referrals – one of the best ways to generate new patients.  In recognizing everything you and your staff have to offer, your patients can become great advocates for your practice when talking to their friends and family. By offering appointment confirmations via SMS text message or emails through ADSTRA Confirmations – your patients will be impressed and excited to share how easy it is to confirm their appointments.

Let ADSTRA Confirmations do the work for you – put in the past the days of spending numerous hours on the phone confirming appointments for your dental practice.

Contact ADSTRA today to learn more!

How Marketing Reminders Can Help Build and Solidify Patient Relationships

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Nowadays there is a plethora of ways to drum up new patients for your dental clinic. Advertising through traditional media, as well as social media, is definitely a tried and true avenue to promote your services and attract new customers, but did you know that you have several tools right there within your ADSTRA Dental Software that can be utilized to generate new patients, as well as solidify relationships with current ones?

By keeping a constant line of communication open between your dental clinic and your patients – you are able to retain your patients trust and loyalty, thus creating an opportunity for them to refer your dental clinic to others. There are tools within ADSTRA Dental Software that not only offer you ways to communicate and build the relationships you have with your existing patients, but also offer the capabilities to perform administrative tasks.

How ADSTRA Dental Software Marketing Reminders Can Help Build and Solidify Patient Relationships

Communication is key to building relationships with prospects and customers, and one of the most effective ways to do this is through email marketing.

Through the Marketing Reminders within ADSTRA Dental Software, there are many different ways to communicate with both prospects and current patients.

Referrals are one of the best ways to generate new patients, so you should never overlook the power of a thank you email. By reaching out and thanking your current patients for referring your dental clinic to their friends and family – this builds their trust in your dental practice and shows your appreciation for their loyalty.

Welcome packages are a great way to establish the relationship with your new patient and give them a breakdown of your expectations. With your ADSTRA Dental Software, you can send a personalized note, tell them about any current promotions the dental clinic may have running, explain your cancellation policy, or even just take that opportunity to introduce them to the team working at your dental clinic.

In this day and age, many people will have their cell phones within arms reach at all times. The days of having to pick up a phone to call and confirm appointments are long gone. Now your dental clinics appointment confirmations and recalls can be set up to be sent automatically through email, or even SMS, with your ADSTRA Dental Software. With the click of a button, you’ll free up hours of time for your front desk staff, that can be spent growing your dental clinic and bringing in new patients.

This day only comes around once a year, so sending out birthday wishes is another way to communicate and engage with your patients. These friendly emails are appreciated by patients and may even serve as a gentle reminder that it’s time for them to book another cleaning!

Often, you’ll create a dental treatment plan with your patients while they are in the room with you. You can then utilize your ADSTRA Dental Software to send out a follow-up email highlighting this treatment plan and reminding the patient when their appointment is, or that they need to schedule an appointment. Within your ADSTRA Dental Software you can run a report and generate a list of all the patients in need of a follow-up, and send them all (a separate) email.

Keeping in contact with your patients is just one way to ensure they stay loyal to your dental clinic. Developing a long-lasting relationship with your patients will not only increase the level of trust they have with you and your dental clinic, but will also be a source of generating new patients (and thus generating more revenue) for your dental clinic.

Contact us at ADSTRA Dental Software to see how we can help you build and solidify your relationships with your patients.

Solving Your Inter-Office Communication Problem

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Time and time again we have seen the woes associated with inter-office communication play out in front of us; whether on TV or even in real life. The hustle and bustle of a busy office will have the overworked receptionist struggling to alert someone that their next appointment has arrived. Usually, mostly for laughs on TV, the receptionist will turn and make a scene in order to be heard. Hopefully, this is not the practice in your dental clinic.

inter-office-communication_megaphone

For most businesses, an office intercom system can alleviate this issue, however – these office intercom systems are not a suitable solution in a dental clinic. While with patients performing an exam or treatment, a dental practitioner cannot respond promptly to these alerts with the patient in the chair.

Read more

5 Ways To Use Marketing Reminders Within Your Dental Software

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Today, we have many tools from with which we can acquire new patients. Through social media or via various advertising tools, it is very easy to promote new services to attract new customers. Professionals also have access to several tools that allow them to stay close to their customers.

To help you retain your patient’s loyalty ADSTRA Dental Software has a great tool that not only allows you to stay in contact with your patients, but it will also facilitate the work with respect to certain administrative tasks.

Marketing Reminders allows you to establish a process to help develop your dental clinic while increasing the loyalty of your patients. Whether to welcome a patient or to keep track of appointments, Marketing Reminders allows you to create lists of patients by specific criteria and send personalized notes by email or postcard to your patients.

marketing-reminders-dental-software

Here are 5 good reasons to contact your patients:

1 – Welcome Package

Say hello to your new patients by sending them a personalized note, explaining to them the appointment cancellation policy, your current promotions or just take the opportunity to introduce the team working at the clinic. This is the perfect opportunity to give a good first impression!

2 – Thank You for Referrals

It is always nice when people recognize the excellent service we offer. When a patient refers you to a family member or friend, why not respond with appreciation for this sign of confidence. A thank you is always greatly appreciated.

3 – Birthday Wishes

Isn’t it nice to have everyone thinking of us during this day that happens only once a year? Why not be a part of those wishing your patients a great day on this special occasion. Isn’t it nice to know that our dentist is thinking of us?

4 – Confirmations and Recalls

Nowadays, people are easier to reach by email or SMS. Why not kill two birds with one stone? By sending your appointment confirmations and reminder messages by email, you facilitate the task of receiving responses and increase patients’ attendance.

5 – Appointment Follow-ups

For patients whose latest treatments may require a follow-up, send them a reminder.  With ADSTRA Dental Software – access all patients in need of a follow-up, then with one click send them an email reminding them to call you and schedule an appointment when it suits them better.

It goes without saying that staying in touch with your patients will increase the trust of your patients and develop a long-term relationship with them.

ADSTRA Dental Software is the perfect solution to help you maintain that relationship.

Keep Your Data Safe and Secure With ADSTRA Dental Software

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ADSTRA Dental Software is now available as a cloud-based solution for your dental practice. This cloud solution is a safe and modern solution to your dental clinic’s needs.

In a day and age where everything you could imagine is available via the cloud – people are often left wondering what the benefits are to buying software, apps, music, movies, and more, in this way. Dental software, and really – all software companies, are striving to develop cloud computing solutions that offer the consumer countless benefits. But what exactly are the benefits to a cloud-based dental software solution?

Cloud Computing Offers “Insurance”

Owning a physical copy of something is a way of the past. What would happen if you were to lose all your CDs? You’d have to go and replace them, right? Now let’s say instead of having physical CD’s – you just purchase and download your music. You can’t lose something if it’s in the Cloud. The same situation can be applied to your data. What would happen if your dental clinic had a flood or a fire? All those paper charts and your computers themselves would be destroyed. Do you have a procedure in place to recover all of your patient’s data now? If your patient’s data was stored on the Cloud – all you would need to do is login from any computer to access it again.

ADSTRA Dental Software Cloud

The ADSTRA Dental Software cloud-based solution, ADSTRA Cloud, is hosted on a safe and secure remote server. This allows you to have the ability to access your data from anywhere on any computer or handheld device (phones and tablets).

ADSTRA Dental Software uses Microsoft Azure – the most secure platform in the world

Microsoft Azure is used by many companies, large and small, as the host on their cloud solutions, and ADSTRA Dental Software is one of them. Using advanced encryptions methods and meeting the highest safety standards, Microsoft Azure is recognized as the most secure platform in the world and has methods in place for protecting you against the loss or theft of your data.

With ADSTRA Cloud:

·         Your data is safe and secure ·         You have access to your software from anywhere
·         Your backups are done automatically ·         You do not need to invest in or manage servers
·         Your security needs are met ·         You get access to the latest version of the ADSTRA Dental Software
Protecting Patient Privacy Is A Must

Working in the healthcare industry – dental providers have access to a lot of confidential information about all of their patients. It goes without saying that they have a duty to protect this information and ensure it is all securely stored. Recently the in the US, The Office for Civil Rights’ sanctioned a private oncology clinic for negligence because an employee had her laptop stolen which contained unencrypted data for 55 000 patients. With a dental software solution like ADSTRA Cloud, this whole situation could have been avoided. Since all of the patient data is not hosted locally on each computer but instead on a safe and secure on a remote Microsoft managed server, the loss of the computer does not the confidential patient data at risk.

The ADSTRA Dental Software cloud solution, ADSTRA Cloud – is an affordable solution for dental clinics of any size. Partnered with the security of Microsoft Azure, ADSTRA Cloud is the ideal dental software solution for your dental practice.

CONTACT us today to learn how ADSTRA Cloud can help your modern dental practice become more efficient.