Freeing your front-desk staffs time from tedious tasks, such as inputting patient information from paper forms, is just one of the many benefits of creating a paperless dental practice.
An often-overlooked hurdle to going paperless is the multitude of different forms that a dental practice needs, not only to provide a great service to its patients – but to comply with all applicable professional regulations and to protect itself from any legal action.
ADSTRA dental software includes ADSTRA iForms, an easy-to-use digital document software solution with the capability to:
- Create digital forms that can be filled out on tablets
- Modify and verify digital forms
- Organize the digital forms by group/type
- Store the digital forms within each patients file
How Does ADSTRA iForms Work?
Step One: Form Creation
Create custom forms tailored to your dental practice’s needs in the Forms Template builder within ADSTRA iForms. The Forms Template builder uses a building block approach that enables a dental practice to create any type of form required.
The builder allows the dental practice to include different types of content onto a form such as: plain text, a question that will capture a written response, a Yes or No question with an option to also capture a text response, a multiple-choice question, the ability capture phone numbers and/or dates, and finally a place to capture signatures.
Step Two: Form Management
Organization of the forms you’ve created is essential in developing a seamless workflow. The Forms Manager within ADSTRA iForms is used to assign single or a group of forms created in the Forms Template builder to patients to be filled out. A mobile device can then be given to the patients, on which they will open and fill-out their required forms*.
Once the patient has completed their part by filling out all of the necessary information on the forms, the dental practice will review the submitted forms.
The Forms Manager allows the reviewer to:
- Accept and save the form as a document in the patient’s file
- Keep the form active if a provider is required to fill-out additional information (after which they will save it to the patient’s file)
- Directly make edits and then save to the patient’s file
- Give the form back to the patient to make any additional changes after speaking with the patient – then review and save to the patient’s file
When the forms contain critical medical information, and this information could be relevant to the dental treatment record, just keeping a document copy in the patient file isn’t enough. That is why when using ADSTRA iForms, it is also possible for a form to automatically be saved in the patient’s Clinical Notes. This gives the provider an easier access to vital patient information when treating a patient.
ADSTRA iForms is just one more reason why dental practices who wish to go paperless should look at the ADSTRA dental software solution to help them accomplish this (sometimes thought of daunting) task.
* For forms that require entering a lot of text, we recommend a device that has a keyboard attachment.
As a dentist, you strive to provide the highest quality of care to your patients. By doing so, you will increase their trust level in you and in your practice – which will help your practice thrive in the long run. Of course, while providing such a high level of care to your patients – you’ll also want to maximize the revenue coming in to your dental practice.
Let’s explore how ADSTRA Dental Software can help your practice increase office efficiency and overall revenue.
Make cancellations work in your favour
Unfortunately, cancellations are inevitable. However – there is a way to make them work in your favour: by having a contact list of stand-by patients, which you can organize by type of treatment required or block of time needed. These patients can be contacted in priority order, in hopes to fill the cancellation spots on your schedule as quickly as possible.
It’s simple – more appointments mean an increased revenue coming in to your dental practice, which is the ultimate goal.
Instantly communicate with your patients
With ADSTRA SMS, you can save your front desk staff’s time and energy from having to confirm your patient’s dental appointments by telephone. By sending automatic text messages to your patients, either single patients or groups of patients all at once, you’ll be able to get in instant contact with your patients and hopefully fill the schedule gaps in your calendar.
When your patients confirm their appointments via text message, the scheduler within ADSTRA Management will be automatically updated, eliminating the need for multiple phone call confirmations.
Grow your practice and increase revenue with reports
The countless number of different reports that can be generated within ADSTRA Management are another way you can not only grow your dental practice, but also increase the revenue coming in. By pulling these different reports you will be able to see which procedures generate the most profit, and thus focus your energy on acquiring patients that require these procedures.
There is always room for improvement in one’s business workflow. You can generate reports that can help you identify which areas of your dental practice need improvement, for example – pull a report in which you compare each providers production. See the profit coming from each provider, and use that information to implement best practices throughout the whole dental office.
You’ve invested time, energy, and resources in your dental software – now let it help grow your practice, and maximize the revenue coming in to your dental practice.
ADSTRA provides the total package, which satisfies the paperless dental software needs of today’s modern dental practice.
For over 20 years, ADSTRA has been a renowned provider of dental software. As a respected leader in the dental software field – the ADSTRA integrated dental software solution has been used by small dental practices, multi-location dental clinics, and government agencies alike since 1994.
Over the years, ADSTRA has developed a paperless dental software solution that includes every element necessary to run your dental practice smoothly.
ADSTRA dental software contains many different tools to help organize dental practice operations, including, but not limited to:
- User-definable templates for patient forms;
- Direct connectivity with imaging devices;
- One-click printing and side-by-side image comparison;
- A customizable appointment book with drag-and-drop rescheduling;
- SMS appointment confirmation;
- Role-base access control, and much more.
Now, with the popular monthly payment plan – you can access the full suite of the ADSTRA paperless dental software modules (ADSTRA Management, ADSTRA Clinical, and ADSTRA Imaging) and have access to unlimited technical support and training – all for one affordable monthly fee, with no up-front capital investment!
Track Appointments and Receivables with ADSTRA Management
Track appointments in the appointment book with multiple capabilities; appointments can be booked by team; search available time; appointments history; and access advanced analytics with more than 100 reports and charts.
Go Paperless with ADSTRA Clinical
Create odontogrammes based on previously charted conditions; minimize typing with clinical notes templates; define multiple treatment plans with tasks by priority order – and much more.
Enjoy the Flexibility of ADSTRA Imaging
Combine devices from multiple manufacturers including: Schick, Planmeca, Sirona, Air Techniques, and Carestream (Kodak).
Connect Every Element of your Practice with ADSTRA Clinical
Communicate with each other in the office with instant messages; unify and organize patient’s documents, forms, and letters; and track inventory for consumables and equipment.
Flexibility is key when it comes to choosing the right paperless dental software for your dental practice needs. As such, your dental practice can choose to have the ADSTRA paperless dental software installed locally or have it hosted on Microsoft’s data centers and accessible via the Cloud on any device (PCs, MACs, as well as tablets).
Included in the monthly payment plan are: installation, training, and support – again, with NO need for any up-front capital investment.
Dentists know the value of creating a good dental treatment plan for their patients. They are an important part of the record keeping that must be kept for each patient. A dental treatment plan could also play a key role in any legal inquiries years after the services were rendered. As a part of your management software, a dental treatment plan should offer you the ability to keep detailed notes of the problems, diagnoses, and proposed treatments for a patient. Your dental software should also provide you with reminders of patients with a current dental treatment plan that need to have appointments scheduled.
The overall health of patients is sometimes directly impacted by a good dental treatment plan. I’m reminded of story that a dentist told me a while back of a new patient to his practice. It seems that the patient was a recently retired senior who would never visit a dentist unless he was in pain. However, what spurred on the visit wasn’t any discomfort that he may be having – but an article that he had read on the ABC news website. The article was on ways that poor dental care can make someone sick and the following paragraph really hit home.
“Some research suggests there may be a tie between poor oral health and an increased risk of dementia. One study that followed 118 nuns between the ages of 75 and 98 found that those with the fewest teeth were most likely to suffer dementia. Experts think oral bacteria may spread to the brain through cranial nerves that connect to the jaw or through the bloodstream, and may contribute to the type of plaque that’s been linked to Alzheimer”
After the initial exam, the dentist sat down with the patient to review his findings. He asked the patient why he only ever saw a dentist when something was wrong. It seems that because of his crooked teeth the patient was never happy about his smile. When he was younger his parents couldn’t afford to fix them, so the patient figured as long as he brushed his teeth, the only need he would have for a dentist was if something was wrong.
The dentist seized on the opportunity to not only allay the patient’s fear but inspire the patient to a smile that he had always wanted. He created a general dental treatment plan to bring the patient’s oral health back to where it should be. He then also created a separate Orthodontic and Periodontal dental treatment plan. When he went over the plans with the patient, the patient was so happy and encouraged that he followed every bit of advice that the dentist and his hygienists offered to improve his dental health. So much so, that on subsequent appointments the patient’s overall condition was improving faster than expected.
The dentist told me the ease with which his software allowed him to keep track and update the patient’s progress for each dental treatment plan was amazing. He said trying to juggle all three simultaneously on paper would have been much more difficult, especially when arranging to see specialists and keeping track of their results.
How A Dental Treatment Plan Can Help Achieve Overall Health Goals
The ability to create and manage a dental treatment plan is a very important feature in today’s dental software packages. Paperless planning the patients’ objectives of long-term treatments is not only convenient but also is easy to follow through completion. In addition, being able to share each dental treatment plan with all the associated specialists makes the health goals of each patient much easier to reach.