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Three Reasons To Move To A Cloud-Based Dental Software Solution

Benefits To A Cloud-Based Dental Software Solution

ADSTRA dental software is now available as a cloud-based dental software solution (ADSTRA Cloud) for your dental practice. This cloud solution is a safe and modern solution to your dental clinic’s needs.

ADSTRA Cloud is an all-in-one cloud-based dental software solution that offers an integrated solution for a paperless dental practice.

In a day and age where everything you could imagine is available via the cloud – people are often left wondering what the benefits are to buying their software, apps, music, movies, and more, in this way.

Dental software, and really – all software companies, are striving to develop cloud computing solutions that offer the consumer countless benefits. But what exactly are the benefits to a cloud-based dental software solution?

With ADSTRA Cloud:

·         You do not need to invest in or manage servers ·         You have access to your software from anywhere
·         Your security needs are met ·         Your data is safe and secure
·         Your backups are done automatically ·         You get access to the latest version of the ADSTRA software

STORING YOUR DATA ON THE CLOUD ENSURES PROTECTION FROM LOSING DATA

Owning a physical copy of something is a way of the past. What would happen if you were to lose all of your music CDs? You’d have to go and replace them, right? That’s a hassle.

Let’s say instead of having physical CD’s – you just purchased and downloaded your music. Now, no matter what – you will always have access to your music.

You can’t lose something if it’s on the cloud.

The same situation can be applied to your data. What would happen if your dental clinic had a flood or a fire? All of those paper charts and your computers themselves would be destroyed. Do you have a procedure in place to recover all of your patient’s data?

If your patient’s data was stored on the cloud – all you would need to do is login from any computer to access it again.

ADSTRA‘s cloud-based dental software, ADSTRA Cloud, is hosted on safe and secure remote Microsoft managed servers. This allows you to have the ability to access your data from anywhere, on any Windows computer or tablet.

ADSTRA Cloud-Based Dental Software Hosted on Microsoft Azure Logo

MICROSOFT AZURE – THE MOST SECURE PLATFORM IN THE WORLD KEEPS YOUR DATA SAFE

Microsoft Azure is used by many companies, large and small, as the host of their cloud solutions. ADSTRA hosts a private cloud on Microsoft Azure.

Using advanced encryption methods and meeting the highest safety standards, Microsoft Azure is recognized as the most secure platform in the world and has methods in place for protecting you against the loss or theft of your data.

Working in the healthcare industry – dental providers have access to a lot of confidential information about all of their patients. It goes without saying that they have a duty to protect this information and ensure it is all securely stored.

In recent years, many dental practices have been affected by Trojan viruses, like the Cryptovirus, and their data was held hostage until a hefty ransom was paid.

With a cloud-based dental software solution like ADSTRA Cloud, situations like this could have been avoided. Since all of the patient data is not hosted locally on each computer, but instead on a safe and secure remote Microsoft managed server, Trojan viruses on the computer would not put the confidential patient data at risk.

ADSTRA CLOUD IS A COST-EFFECTIVE SAAS DENTAL SOFTWARE OPTION

ADSTRA Cloud is hosted on the most powerful cloud service platform in the world and offers a cost-effective solution for your dental practice. With no need to budget for servers or networking – your capital expenditure funds can be allocated for major equipment purchases.

The all-inclusive, no contract ADSTRA Cloud Monthly Subscription includes:

  • paperless dental software solution including appointments, patients’ records, imaging, clinical records, and patient forms
  • all of the software upgrades issued during the coverage period
  • unlimited on-going support by phone and remote-interactive support via the internet
  • training and/or access to training materials, as applicable
  • storage on Microsoft Azure Datacenters with automatic backups
  • 24/7 professionally managed IT hardware infrastructure

The ADSTRA cloud-based dental software, ADSTRA Cloud – is an affordable solution for dental clinics of any size.

Partnered with the security of Microsoft Azure, ADSTRA Cloud is the ideal dental software solution for your dental practice.

CONTACT us today to learn how ADSTRA Cloud can help your modern dental practice become more efficient.

ADSTRA iForms – An Easy-To-Use Digital Document Software Solution

Freeing your front-desk staffs time from tedious tasks, such as inputting patient information from paper forms, is just one of the many benefits of creating a paperless dental practice.

An often-overlooked hurdle to going paperless is the multitude of different forms that a dental practice needs, not only to provide a great service to its patients – but to comply with all applicable professional regulations and to protect itself from any legal action.

ADSTRA dental software includes ADSTRA iForms, an easy-to-use digital document software solution with the capability to:

  • Create digital forms that can be filled out on tablets
  • Modify and verify digital forms
  • Organize the digital forms by group/type
  • Store the digital forms within each patients file
How Does ADSTRA iForms Work?

Patient-with-ipad-and-iForm

Step One: Form Creation

Create custom forms tailored to your dental practice’s needs in the Forms Template builder within ADSTRA iForms. The Forms Template builder uses a building block approach that enables a dental practice to create any type of form required.

The builder allows the dental practice to include different types of content onto a form such as: plain text, a question that will capture a written response, a Yes or No question with an option to also capture a text response, a multiple-choice question, the ability capture phone numbers and/or dates, and finally a place to capture signatures.

Step Two: Form Management

Organization of the forms you’ve created is essential in developing a seamless workflow. The Forms Manager within ADSTRA iForms is used to assign single or a group of forms created in the Forms Template builder to patients to be filled out. A mobile device can then be given to the patients, on which they will open and fill-out their required forms*.

Once the patient has completed their part by filling out all of the necessary information on the forms, the dental practice will review the submitted forms.

The Forms Manager allows the reviewer to:

  • Accept and save the form as a document in the patient’s file
  • Keep the form active if a provider is required to fill-out additional information (after which they will save it to the patient’s file)
  • Directly make edits and then save to the patient’s file
  • Give the form back to the patient to make any additional changes after speaking with the patient – then review and save to the patient’s file

When the forms contain critical medical information, and this information could be relevant to the dental treatment record, just keeping a document copy in the patient file isn’t enough. That is why when using ADSTRA iForms, it is also possible for a form to automatically be saved in the patient’s Clinical Notes. This gives the provider an easier access to vital patient information when treating a patient.

ADSTRA iForms is just one more reason why dental practices who wish to go paperless should look at the ADSTRA dental software solution to help them accomplish this (sometimes thought of daunting) task.

* For forms that require entering a lot of text, we recommend a device that has a keyboard attachment.

Ways Your ADSTRA Dental Software Can Make You Money

As a dentist, you strive to provide the highest quality of care to your patients. By doing so, you will increase their trust level in you and in your practice – which will help your practice thrive in the long run. Of course, while providing such a high level of care to your patients – you’ll also want to maximize the revenue coming in to your dental practice.

Let’s explore how ADSTRA Dental Software can help your practice increase office efficiency and overall revenue.

Ways Your ADSTRA Dental Software Can Make You Money

Make cancellations work in your favour

Unfortunately, cancellations are inevitable. However – there is a way to make them work in your favour: by having a contact list of stand-by patients, which you can organize by type of treatment required or block of time needed. These patients can be contacted in priority order, in hopes to fill the cancellation spots on your schedule as quickly as possible.

It’s simple – more appointments mean an increased revenue coming in to your dental practice, which is the ultimate goal.

Instantly communicate with your patients

With ADSTRA SMS, you can save your front desk staff’s time and energy from having to confirm your patient’s dental appointments by telephone. By sending automatic text messages to your patients, either single patients or groups of patients all at once, you’ll be able to get in instant contact with your patients and hopefully fill the schedule gaps in your calendar.

When your patients confirm their appointments via text message, the scheduler within ADSTRA Management will be automatically updated, eliminating the need for multiple phone call confirmations.

Grow your practice and increase revenue with reports

The countless number of different reports that can be generated within ADSTRA Management are another way you can not only grow your dental practice, but also increase the revenue coming in. By pulling these different reports you will be able to see which procedures generate the most profit, and thus focus your energy on acquiring patients that require these procedures.

There is always room for improvement in one’s business workflow. You can generate reports that can help you identify which areas of your dental practice need improvement, for example – pull a report in which you compare each providers production. See the profit coming from each provider, and use that information to implement best practices throughout the whole dental office.

You’ve invested time, energy, and resources in your dental software – now let it help grow your practice, and maximize the revenue coming in to your dental practice.

Contact ADSTRA to learn more.

ADSTRA Dental Software – Providing An Integrated Solution For Over 20 Years

ADSTRA provides the total package, which satisfies the paperless dental software needs of today’s modern dental practice.

For over 20 years, ADSTRA has been a renowned provider of dental software. As a respected leader in the dental software field – the ADSTRA integrated dental software solution has been used by small dental practices, multi-location dental clinics, and government agencies alike since 1994.

ADSTRA Dental Software

Over the years, ADSTRA has developed a paperless dental software solution that includes every element necessary to run your dental practice smoothly.

ADSTRA dental software contains many different tools to help organize dental practice operations, including, but not limited to:

  • Odontogrammes;
  • User-definable templates for patient forms;
  • Direct connectivity with imaging devices;
  • One-click printing and side-by-side image comparison;
  • A customizable appointment book with drag-and-drop rescheduling;
  • SMS appointment confirmation;
  • Role-base access control, and much more.

Now, with the popular monthly payment plan – you can access the full suite of the ADSTRA paperless dental software modules (ADSTRA Management, ADSTRA Clinical, and ADSTRA Imaging) and have access to unlimited technical support and training – all for one affordable monthly fee, with no up-front capital investment!

Track Appointments and Receivables with ADSTRA Management

Track appointments in the appointment book with multiple capabilities; appointments can be booked by team; search available time; appointments history; and access advanced analytics with more than 100 reports and charts.

Go Paperless with ADSTRA Clinical

Create odontogrammes based on previously charted conditions; minimize typing with clinical notes templates; define multiple treatment plans with tasks by priority order – and much more.

Enjoy the Flexibility of ADSTRA Imaging

Combine devices from multiple manufacturers including: Schick, Planmeca, Sirona, Air Techniques, and Carestream (Kodak).

Connect Every Element of your Practice with ADSTRA Clinical

Communicate with each other in the office with instant messages; unify and organize patient’s documents, forms, and letters; and track inventory for consumables and equipment.

Flexibility is key when it comes to choosing the right paperless dental software for your dental practice needs. As such, your dental practice can choose to have the ADSTRA paperless dental software installed locally or have it hosted on Microsoft’s data centers and accessible via the Cloud on any device (PCs, MACs, as well as tablets).

Included in the monthly payment plan are: installation, training, and support – again, with NO need for any up-front capital investment.

Contact an ADSTRA Customer Care Specialist today to see how your dental practice can step into the modern world, utilizing the ADSTRA paperless dental software solution.

Top Reasons for Converting to a Paperless Dental Software Solution

Many dental practices that are converting to a paperless dental software solution learn that this creates a better work flow for their dental practice. Not only do they save money from not having to purchase and store paper charts, but by using a paperless dental software solution, dental practices become more efficient, start to generate new patients, and increase case acceptances.

While there are plenty of reasons to convert your dental practice to using a paperless dental software solution with ADSTRA Dental Software, below are the main advantages of switching to a paperless dental software solution.

Top Reasons for Converting to a Paperless Dental Software Solution

Appointments

ADSTRA Dental Software not only keeps track of all past appointments, as well as future appointments – but, it can also send email or SMS confirmation requests that automatically update the Appointments Screen when a patient confirms via email or text message.

Patient Forms

Instead of wasting your front desk staffs time entering patient information, medical conditions, or consent forms that the patients filled out on paper – simply hand your patients a tablet with the forms preloaded on them. Once completed, ADSTRA Dental Software has a quick and simple way of allowing your staff to double check the information and to automatically update the patient file in the software.

Messaging

ADSTRA Dental Software also provides dental professionals with an easy and efficient means to communicate with each other throughout the office. You can create and type messages to broadcast to all users, or specific users one at a time, with the ability to custom define one-click responses for quick reply.

Documents

Do you want an easy way to store and retrieve documents pertaining to specific patients coming from elsewhere? ADSTRA Dental Software has your answer. Simply convert the document into a PDF (if it already isn’t one) and you can easily store, view, and organize patient documents for each patient.

Converting your dental practice to a paperless dental software solution is not something to take lightly.

It is important that this process is well planned. The entire staff will need to be trained accordingly on the new paperless dental software solution.

Offices are sometimes reluctant to make changes to their practice because of the fear that comes from the potential hidden costs.

With ADSTRA Dental Software, there are NO hidden costs.

Not only is the initial training of your staff included in the monthly fees, but there is unlimited on-going training included as well.

Making the switch to a paperless dental software solution is something that will add benefit to your dental practice all around. Between increased patient case acceptance, generating new patients, better overall workflow, and the safety and security of storing your charts electronically – there is no reason why your dental office should not convert to a paperless dental software solution with ADSTRA Dental Software.

Contact an ADSTRA Dental Software Customer Care Specialist today to learn more on how your office can start the process of converting to a paperless dental software solution.

The ADSTRA Paperless Dental Software Solution

ADSTRA Dental Software has been a leading provider of paperless dental software for over 20 years, including being selected by Lockheed Martin Canada to supply the paperless dental software component for the Canadian Department of National Defence’s state-of-the-art health care system.

As a leader in the paperless dental software field, ADSTRA is continuously developing ways to improve their solution, including now being able to offer a Cloud solution, ADSTRA Cloud.

ADSTRA Dental Software knew that developing a safe and secure cloud-based paperless dental software solution was something that their customers wanted – and so they partnered with fellow industry-leader, Microsoft Azure. Having already a solid foundation of a set of four proven modules, ADSTRA Dental Software combined the three ADSTRA modules (ADSTRA Management, Clinical, and Imaging) to create ADSTRA Cloud.

ADSTRA Paperless Dental Software Cloud

This one-stop solution offers an ideal paperless dental software set-up for both small and large offices, single or multi-location practices – with no up-front costs, no set-up fees, no need to budget for servers, and no need to back-up your own data.

ADSTRA Dental Software – ADSTRA Management

Your practice management dental software should be easy to use. ADSTRA Dental Software developed ADSTRA Management with this in mind. Treatments and receivables; patient administration and marketing; clinical notes and financial statements – are all just a click away within the ADSTRA Management paperless dental software solution. ADSTRA Management provides the ability to do everything you need in order to run the office aspect of your dental practice smoothly.

Additional ADSTRA Management features can be found HERE

ADSTRA Dental Software – ADSTRA Clinical

Linking your patients’ examinations, dental treatments, and dental treatment plans with the specified patient’s treatment and treatment plan logs within your practice management software is an ideal solution to helping your dental practice go paperless. ADSTRA Dental Software developed ADSTRA Clinical to work seamlessly with ADSTRA Management. Users are able to set their own preferences for a number of options within ADSTRA Clinical, as well as access general, periodontal, restorative, and endodontic charts.

Additional ADSTRA Clinical features can be found HERE

ADSTRA Dental Software – ADSTRA Imaging

Over the years, you may choose to switch your dental imaging equipment, so your dental imaging software should be flexible to meet your requirements. ADSTRA Imaging is flexible and scalable – capable of working with a variety of dental imaging devices. Capture and view your digital camera images, intra-oral camera images, panoramic radiographs, and intra-oral radiographs – and associate them all into one patient record.

Additional ADSTRA Imaging features can be found HERE

ADSTRA Dental Software – ADSTRA Clinical

Communication is key to having your dental practice run smoothly. Between storing electronic documents, tracking consumables, or even inter-office instant messaging – ADSTRA Clinical is the ideal addition to your overall paperless dental software solution.

Additional ADSTRA Clinical features can be found HERE

The ADSTRA Paperless Dental Software Solution

Combining the features of the above ADSTRA Dental Software modules with the safety and security of Microsoft managed servers, as well as hosting on the Microsoft Azure platform, ADSTRA Dental Software provides the optimal paperless dental software solution for your dental practice software needs.

Solving Your Inter-Office Communication Problem

Time and time again we have seen the woes associated with inter-office communication play out in front of us; whether on TV or even in real life. The hustle and bustle of a busy office will have the overworked receptionist struggling to alert someone that their next appointment has arrived. Usually, mostly for laughs on TV, the receptionist will turn and make a scene in order to be heard. Hopefully, this is not the practice in your dental clinic.

inter-office-communication_megaphone

For most businesses, an office intercom system can alleviate this issue, however – these office intercom systems are not a suitable solution in a dental clinic. While with patients performing an exam or treatment, a dental practitioner cannot respond promptly to these alerts with the patient in the chair.

Read more

5 Ways To Use Marketing Reminders Within Your Dental Software

Today, we have many tools from with which we can acquire new patients. Through social media or via various advertising tools, it is very easy to promote new services to attract new customers. Professionals also have access to several tools that allow them to stay close to their customers.

To help you retain your patient’s loyalty ADSTRA Dental Software has a great tool that not only allows you to stay in contact with your patients, but it will also facilitate the work with respect to certain administrative tasks.

Marketing Reminders allows you to establish a process to help develop your dental clinic while increasing the loyalty of your patients. Whether to welcome a patient or to keep track of appointments, Marketing Reminders allows you to create lists of patients by specific criteria and send personalized notes by email or postcard to your patients.

marketing-reminders-dental-software

Here are 5 good reasons to contact your patients:

1 – Welcome Package

Say hello to your new patients by sending them a personalized note, explaining to them the appointment cancellation policy, your current promotions or just take the opportunity to introduce the team working at the clinic. This is the perfect opportunity to give a good first impression!

2 – Thank You for Referrals

It is always nice when people recognize the excellent service we offer. When a patient refers you to a family member or friend, why not respond with appreciation for this sign of confidence. A thank you is always greatly appreciated.

3 – Birthday Wishes

Isn’t it nice to have everyone thinking of us during this day that happens only once a year? Why not be a part of those wishing your patients a great day on this special occasion. Isn’t it nice to know that our dentist is thinking of us?

4 – Confirmations and Recalls

Nowadays, people are easier to reach by email or SMS. Why not kill two birds with one stone? By sending your appointment confirmations and reminder messages by email, you facilitate the task of receiving responses and increase patients’ attendance.

5 – Appointment Follow-ups

For patients whose latest treatments may require a follow-up, send them a reminder.  With ADSTRA Dental Software – access all patients in need of a follow-up, then with one click send them an email reminding them to call you and schedule an appointment when it suits them better.

It goes without saying that staying in touch with your patients will increase the trust of your patients and develop a long-term relationship with them.

ADSTRA Dental Software is the perfect solution to help you maintain that relationship.

Why Choose ADSTRA Dental Software?

For over 20 years, ADSTRA Systems (ADSTRAhas been developing dental software, and in 2000 – Lockheed Martin Canada even selected ADSTRA to supply the dental software component of the Canadian Department of National Defence’s state-of-the-art health care system. Over the years, ADSTRA has been a leader in the dental software field, working on and improving their on-premise solution year after year.

Now ADSTRA is ahead of the game with the release of their cloud-based solution, ADSTRA Cloud.

ADSTRA decided to partner with a fellow industry-leader Microsoft Azure to provide their customers with a safe and secure cloud-based dental software solution. Combining the three ADSTRA modules (ADSTRA Management, ADSTRA Clinical, and ADSTRA Imaging) that help modern dental practices become more efficient – ADSTRA Cloud is a one-stop solution that is ideal for both small and large, single or multi-location dental practices.

With no need to worry about up-front costs, set-up fees, budgeting for servers, or even backing up your data – ADSTRA Cloud is the ideal solution for your dental practice.

ADSTRA Dental Software Cloud

ADSTRA Dental Software – ADSTRA Management

ADSTRA Management is a practice management dental software that is designed to be easy to use, with everything just a click away. Treatments and receivables; patient administration and marketing; clinical notes and financial statements – ADSTRA Management provides the ability to do everything you need in order to run the office aspect of your dental practice.

Additional ADSTRA Management features:

  • Detailed patient information with alerts, associated fee guide, patient picture option, preferred language and associated provider
  • Drag and drop Appointments: By providers and / or rooms, by day or week, with visual alerts for medical or confirmation, checked in patients and options to show or hide names and notes, easy rescheduling, short call list and option to e-mail appointment reminders
  • Insurance and co-insurance, coverage tracking, electronic claims via internet, and reprint claims
  • Treatment planning, predeterminations with estimate form, treatment log, treatment history with customized quick codes and instant access to fee guide
  • Orthodontic Treatment: Planning, logging, predetermination forms and financial tracking
  • Clinical Notes: Signature protected with customized templates and medical spell-check
  • Prescriptions: Pad format printouts and prescription tracking with customizable templates
  • Financial Information: Payments due by patient, payments by charges, payment plans, bulk payments, write offs, interest charges, merchant charge calculation with flexible financial guarantor, receipt on demand and multi payments option
  • Daily reports, aged financial reports and statements, bill and payment summaries, production reports and charts, referral and patient reports, patient demographic, patient retention rate, treatment by procedures, patients time distribution chart
  • Marketing Reminders: Predeterminations received no appointments, recall due or overdue; lab case missing before the appointment, welcome pack for new patients, thank you for referrals, missed treatment or missed recall appointments, treatment plans no appointments
  • Email Capabilities: Marketing reminders, appointment confirmation, appointment follow-up, letters
ADSTRA Dental Software – ADSTRA Clincial

ADSTRA Clinical is a dental software solution designed to create examinations, dental treatments, and dental treatment plans which can be automatically linked with the specified patient’s treatment and treatment plan logs within ADSTRA Management. Users are able to set their own preferences for a number of options within ADSTRA Clinical, as well as access general, periodontal, restorative, and endodontic charts.

Additional ADSTRA Clinical features:

  • General Charting Tools: Cavities, Missing, Un-erupted, Partially Erupted, Rotated, Extruded, Submerged, Impacted, Drifted, Tilted, Supernumerary, Decalcification, Hypercalcification, Malalignment, Developmental Groove, Permanent Tooth, Primary Tooth, Loose Contact, Open Contact
  • Restorative Charting Tools: Crown, Bridge, Denture, Inlay, Onlay, Veneer, Implant, Implant with Crown, Fillings, Core Build-up, Extraction Needed, Overhang
  • Endodontic Charting Tools: Root Canal Treatment, Defective Root Canal, Apical Area, Retrograde Filling, Pin, Post, Root Caries, Perforation
  • Periodontal Charting Tools: MAG, Mobility, Furcation, Plaque, Bleeding, Suppuration, Abrasion, Attrition, Erosion, Blunted Papilla, Cratered Papilla, Gingival Enlargement, Hemisection
  • Charting Pockets and Recessions with comparison over time
  • Extra-Oral Examinations, Custom Exams, Occlusion Exams, Define Custom Exam Templates
  • Reports: Odontogram, Chart details in text format, Pockets and Recession Readings, Dental Caries Progression Report
ADSTRA Dental Software – ADSTRA Imaging

ADSTRA Imaging is a world-class, comprehensive dental software designed to manage dental images and x-rays. ADSTRA Imaging provides easy image capture from all types of dental imaging devices: digital camera images, intra-oral camera images, panoramic radiographs, and intra-oral radiographs – all into one patient record.

Additional ADSTRA Imaging features:

  • Image Annotation Tools: Line, rectangle, ellipse, polygonal line, pointer, free-hand shape, text and notes
  • Image Enhancement and X-Ray Tools:  Gamma correction, grayscale, histo-equlize, extra-sharp, emboss, brightness and contrast on mouse move, area optimizer and histogram viewer as well as user definable filters
  • Integration with Microsoft Word with automatic image transfer to custom and predefined letter templates, for example – in reference to specialists
ADSTRA Dental Software – ADSTRA Clinical

ADSTRA Clinical is designed to be an easy and effective means of communication within your dental practice. Whether it’s tracking consumables, storing electronic documents, or even inter-office instant messaging – ADSTRA Clinical provides the tools needed to run your dental practice smoothly.

Additional ADSTRA Clinical features:

  • Integrates patient’s information with ADSTRA Management and/or ADSTRA Imaging
  • Create and type messages to broadcast to all or specific users
  • Search for documents with a customized search tool and view them in a preview mode
The features of each of the above mentioned ADSTRA modules, combined with the safety and security of Microsoft managed servers, and hosting on the Microsoft Azure platform – make ADSTRA Cloud the optimal solution for your dental practice software needs.