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Dental Software and HIPAA and PIPEDA Compliance

Three Reasons To Move To A Cloud-Based Dental Software Solution

Benefits To A Cloud-Based Dental Software Solution

ADSTRA dental software is now available as a cloud-based dental software solution (ADSTRA Cloud) for your dental practice. This cloud solution is a safe and modern solution to your dental clinic’s needs.

ADSTRA Cloud is an all-in-one cloud-based dental software solution that offers an integrated solution for a paperless dental practice.

In a day and age where everything you could imagine is available via the cloud – people are often left wondering what the benefits are to buying their software, apps, music, movies, and more, in this way.

Dental software, and really – all software companies, are striving to develop cloud computing solutions that offer the consumer countless benefits. But what exactly are the benefits to a cloud-based dental software solution?

With ADSTRA Cloud:

·         You do not need to invest in or manage servers ·         You have access to your software from anywhere
·         Your security needs are met ·         Your data is safe and secure
·         Your backups are done automatically ·         You get access to the latest version of the ADSTRA software

STORING YOUR DATA ON THE CLOUD ENSURES PROTECTION FROM LOSING DATA

Owning a physical copy of something is a way of the past. What would happen if you were to lose all of your music CDs? You’d have to go and replace them, right? That’s a hassle.

Let’s say instead of having physical CD’s – you just purchased and downloaded your music. Now, no matter what – you will always have access to your music.

You can’t lose something if it’s on the cloud.

The same situation can be applied to your data. What would happen if your dental clinic had a flood or a fire? All of those paper charts and your computers themselves would be destroyed. Do you have a procedure in place to recover all of your patient’s data?

If your patient’s data was stored on the cloud – all you would need to do is login from any computer to access it again.

ADSTRA‘s cloud-based dental software, ADSTRA Cloud, is hosted on safe and secure remote Microsoft managed servers. This allows you to have the ability to access your data from anywhere, on any Windows computer or tablet.

ADSTRA Cloud-Based Dental Software Hosted on Microsoft Azure Logo

MICROSOFT AZURE – THE MOST SECURE PLATFORM IN THE WORLD KEEPS YOUR DATA SAFE

Microsoft Azure is used by many companies, large and small, as the host of their cloud solutions. ADSTRA hosts a private cloud on Microsoft Azure.

Using advanced encryption methods and meeting the highest safety standards, Microsoft Azure is recognized as the most secure platform in the world and has methods in place for protecting you against the loss or theft of your data.

Working in the healthcare industry – dental providers have access to a lot of confidential information about all of their patients. It goes without saying that they have a duty to protect this information and ensure it is all securely stored.

In recent years, many dental practices have been affected by Trojan viruses, like the Cryptovirus, and their data was held hostage until a hefty ransom was paid.

With a cloud-based dental software solution like ADSTRA Cloud, situations like this could have been avoided. Since all of the patient data is not hosted locally on each computer, but instead on a safe and secure remote Microsoft managed server, Trojan viruses on the computer would not put the confidential patient data at risk.

ADSTRA CLOUD IS A COST-EFFECTIVE SAAS DENTAL SOFTWARE OPTION

ADSTRA Cloud is hosted on the most powerful cloud service platform in the world and offers a cost-effective solution for your dental practice. With no need to budget for servers or networking – your capital expenditure funds can be allocated for major equipment purchases.

The all-inclusive, no contract ADSTRA Cloud Monthly Subscription includes:

  • paperless dental software solution including appointments, patients’ records, imaging, clinical records, and patient forms
  • all of the software upgrades issued during the coverage period
  • unlimited on-going support by phone and remote-interactive support via the internet
  • training and/or access to training materials, as applicable
  • storage on Microsoft Azure Datacenters with automatic backups
  • 24/7 professionally managed IT hardware infrastructure

The ADSTRA cloud-based dental software, ADSTRA Cloud – is an affordable solution for dental clinics of any size.

Partnered with the security of Microsoft Azure, ADSTRA Cloud is the ideal dental software solution for your dental practice.

CONTACT us today to learn how ADSTRA Cloud can help your modern dental practice become more efficient.

The ADSTRA Paperless Dental Software Solution

ADSTRA Dental Software has been a leading provider of paperless dental software for over 20 years, including being selected by Lockheed Martin Canada to supply the paperless dental software component for the Canadian Department of National Defence’s state-of-the-art health care system.

As a leader in the paperless dental software field, ADSTRA is continuously developing ways to improve their solution, including now being able to offer a Cloud solution, ADSTRA Cloud.

ADSTRA Dental Software knew that developing a safe and secure cloud-based paperless dental software solution was something that their customers wanted – and so they partnered with fellow industry-leader, Microsoft Azure. Having already a solid foundation of a set of four proven modules, ADSTRA Dental Software combined the three ADSTRA modules (ADSTRA Management, Clinical, and Imaging) to create ADSTRA Cloud.

ADSTRA Paperless Dental Software Cloud

This one-stop solution offers an ideal paperless dental software set-up for both small and large offices, single or multi-location practices – with no up-front costs, no set-up fees, no need to budget for servers, and no need to back-up your own data.

ADSTRA Dental Software – ADSTRA Management

Your practice management dental software should be easy to use. ADSTRA Dental Software developed ADSTRA Management with this in mind. Treatments and receivables; patient administration and marketing; clinical notes and financial statements – are all just a click away within the ADSTRA Management paperless dental software solution. ADSTRA Management provides the ability to do everything you need in order to run the office aspect of your dental practice smoothly.

Additional ADSTRA Management features can be found HERE

ADSTRA Dental Software – ADSTRA Clinical

Linking your patients’ examinations, dental treatments, and dental treatment plans with the specified patient’s treatment and treatment plan logs within your practice management software is an ideal solution to helping your dental practice go paperless. ADSTRA Dental Software developed ADSTRA Clinical to work seamlessly with ADSTRA Management. Users are able to set their own preferences for a number of options within ADSTRA Clinical, as well as access general, periodontal, restorative, and endodontic charts.

Additional ADSTRA Clinical features can be found HERE

ADSTRA Dental Software – ADSTRA Imaging

Over the years, you may choose to switch your dental imaging equipment, so your dental imaging software should be flexible to meet your requirements. ADSTRA Imaging is flexible and scalable – capable of working with a variety of dental imaging devices. Capture and view your digital camera images, intra-oral camera images, panoramic radiographs, and intra-oral radiographs – and associate them all into one patient record.

Additional ADSTRA Imaging features can be found HERE

ADSTRA Dental Software – ADSTRA Clinical

Communication is key to having your dental practice run smoothly. Between storing electronic documents, tracking consumables, or even inter-office instant messaging – ADSTRA Clinical is the ideal addition to your overall paperless dental software solution.

Additional ADSTRA Clinical features can be found HERE

The ADSTRA Paperless Dental Software Solution

Combining the features of the above ADSTRA Dental Software modules with the safety and security of Microsoft managed servers, as well as hosting on the Microsoft Azure platform, ADSTRA Dental Software provides the optimal paperless dental software solution for your dental practice software needs.

Why Choose ADSTRA Dental Software?

For over 20 years, ADSTRA Systems (ADSTRAhas been developing dental software, and in 2000 – Lockheed Martin Canada even selected ADSTRA to supply the dental software component of the Canadian Department of National Defence’s state-of-the-art health care system. Over the years, ADSTRA has been a leader in the dental software field, working on and improving their on-premise solution year after year.

Now ADSTRA is ahead of the game with the release of their cloud-based solution, ADSTRA Cloud.

ADSTRA decided to partner with a fellow industry-leader Microsoft Azure to provide their customers with a safe and secure cloud-based dental software solution. Combining the three ADSTRA modules (ADSTRA Management, ADSTRA Clinical, and ADSTRA Imaging) that help modern dental practices become more efficient – ADSTRA Cloud is a one-stop solution that is ideal for both small and large, single or multi-location dental practices.

With no need to worry about up-front costs, set-up fees, budgeting for servers, or even backing up your data – ADSTRA Cloud is the ideal solution for your dental practice.

ADSTRA Dental Software Cloud

ADSTRA Dental Software – ADSTRA Management

ADSTRA Management is a practice management dental software that is designed to be easy to use, with everything just a click away. Treatments and receivables; patient administration and marketing; clinical notes and financial statements – ADSTRA Management provides the ability to do everything you need in order to run the office aspect of your dental practice.

Additional ADSTRA Management features:

  • Detailed patient information with alerts, associated fee guide, patient picture option, preferred language and associated provider
  • Drag and drop Appointments: By providers and / or rooms, by day or week, with visual alerts for medical or confirmation, checked in patients and options to show or hide names and notes, easy rescheduling, short call list and option to e-mail appointment reminders
  • Insurance and co-insurance, coverage tracking, electronic claims via internet, and reprint claims
  • Treatment planning, predeterminations with estimate form, treatment log, treatment history with customized quick codes and instant access to fee guide
  • Orthodontic Treatment: Planning, logging, predetermination forms and financial tracking
  • Clinical Notes: Signature protected with customized templates and medical spell-check
  • Prescriptions: Pad format printouts and prescription tracking with customizable templates
  • Financial Information: Payments due by patient, payments by charges, payment plans, bulk payments, write offs, interest charges, merchant charge calculation with flexible financial guarantor, receipt on demand and multi payments option
  • Daily reports, aged financial reports and statements, bill and payment summaries, production reports and charts, referral and patient reports, patient demographic, patient retention rate, treatment by procedures, patients time distribution chart
  • Marketing Reminders: Predeterminations received no appointments, recall due or overdue; lab case missing before the appointment, welcome pack for new patients, thank you for referrals, missed treatment or missed recall appointments, treatment plans no appointments
  • Email Capabilities: Marketing reminders, appointment confirmation, appointment follow-up, letters
ADSTRA Dental Software – ADSTRA Clincial

ADSTRA Clinical is a dental software solution designed to create examinations, dental treatments, and dental treatment plans which can be automatically linked with the specified patient’s treatment and treatment plan logs within ADSTRA Management. Users are able to set their own preferences for a number of options within ADSTRA Clinical, as well as access general, periodontal, restorative, and endodontic charts.

Additional ADSTRA Clinical features:

  • General Charting Tools: Cavities, Missing, Un-erupted, Partially Erupted, Rotated, Extruded, Submerged, Impacted, Drifted, Tilted, Supernumerary, Decalcification, Hypercalcification, Malalignment, Developmental Groove, Permanent Tooth, Primary Tooth, Loose Contact, Open Contact
  • Restorative Charting Tools: Crown, Bridge, Denture, Inlay, Onlay, Veneer, Implant, Implant with Crown, Fillings, Core Build-up, Extraction Needed, Overhang
  • Endodontic Charting Tools: Root Canal Treatment, Defective Root Canal, Apical Area, Retrograde Filling, Pin, Post, Root Caries, Perforation
  • Periodontal Charting Tools: MAG, Mobility, Furcation, Plaque, Bleeding, Suppuration, Abrasion, Attrition, Erosion, Blunted Papilla, Cratered Papilla, Gingival Enlargement, Hemisection
  • Charting Pockets and Recessions with comparison over time
  • Extra-Oral Examinations, Custom Exams, Occlusion Exams, Define Custom Exam Templates
  • Reports: Odontogram, Chart details in text format, Pockets and Recession Readings, Dental Caries Progression Report
ADSTRA Dental Software – ADSTRA Imaging

ADSTRA Imaging is a world-class, comprehensive dental software designed to manage dental images and x-rays. ADSTRA Imaging provides easy image capture from all types of dental imaging devices: digital camera images, intra-oral camera images, panoramic radiographs, and intra-oral radiographs – all into one patient record.

Additional ADSTRA Imaging features:

  • Image Annotation Tools: Line, rectangle, ellipse, polygonal line, pointer, free-hand shape, text and notes
  • Image Enhancement and X-Ray Tools:  Gamma correction, grayscale, histo-equlize, extra-sharp, emboss, brightness and contrast on mouse move, area optimizer and histogram viewer as well as user definable filters
  • Integration with Microsoft Word with automatic image transfer to custom and predefined letter templates, for example – in reference to specialists
ADSTRA Dental Software – ADSTRA Clinical

ADSTRA Clinical is designed to be an easy and effective means of communication within your dental practice. Whether it’s tracking consumables, storing electronic documents, or even inter-office instant messaging – ADSTRA Clinical provides the tools needed to run your dental practice smoothly.

Additional ADSTRA Clinical features:

  • Integrates patient’s information with ADSTRA Management and/or ADSTRA Imaging
  • Create and type messages to broadcast to all or specific users
  • Search for documents with a customized search tool and view them in a preview mode
The features of each of the above mentioned ADSTRA modules, combined with the safety and security of Microsoft managed servers, and hosting on the Microsoft Azure platform – make ADSTRA Cloud the optimal solution for your dental practice software needs.

Keep Your Data Safe and Secure With ADSTRA Dental Software

ADSTRA Dental Software is now available as a cloud-based solution for your dental practice. This cloud solution is a safe and modern solution to your dental clinic’s needs.

In a day and age where everything you could imagine is available via the cloud – people are often left wondering what the benefits are to buying software, apps, music, movies, and more, in this way. Dental software, and really – all software companies, are striving to develop cloud computing solutions that offer the consumer countless benefits. But what exactly are the benefits to a cloud-based dental software solution?

Cloud Computing Offers “Insurance”

Owning a physical copy of something is a way of the past. What would happen if you were to lose all your CDs? You’d have to go and replace them, right? Now let’s say instead of having physical CD’s – you just purchase and download your music. You can’t lose something if it’s in the Cloud. The same situation can be applied to your data. What would happen if your dental clinic had a flood or a fire? All those paper charts and your computers themselves would be destroyed. Do you have a procedure in place to recover all of your patient’s data now? If your patient’s data was stored on the Cloud – all you would need to do is login from any computer to access it again.

ADSTRA Dental Software Cloud

The ADSTRA Dental Software cloud-based solution, ADSTRA Cloud, is hosted on a safe and secure remote server. This allows you to have the ability to access your data from anywhere on any computer or handheld device (phones and tablets).

ADSTRA Dental Software uses Microsoft Azure – the most secure platform in the world

Microsoft Azure is used by many companies, large and small, as the host on their cloud solutions, and ADSTRA Dental Software is one of them. Using advanced encryptions methods and meeting the highest safety standards, Microsoft Azure is recognized as the most secure platform in the world and has methods in place for protecting you against the loss or theft of your data.

With ADSTRA Cloud:

·         Your data is safe and secure ·         You have access to your software from anywhere
·         Your backups are done automatically ·         You do not need to invest in or manage servers
·         Your security needs are met ·         You get access to the latest version of the ADSTRA Dental Software
Protecting Patient Privacy Is A Must

Working in the healthcare industry – dental providers have access to a lot of confidential information about all of their patients. It goes without saying that they have a duty to protect this information and ensure it is all securely stored. Recently the in the US, The Office for Civil Rights’ sanctioned a private oncology clinic for negligence because an employee had her laptop stolen which contained unencrypted data for 55 000 patients. With a dental software solution like ADSTRA Cloud, this whole situation could have been avoided. Since all of the patient data is not hosted locally on each computer but instead on a safe and secure on a remote Microsoft managed server, the loss of the computer does not the confidential patient data at risk.

The ADSTRA Dental Software cloud solution, ADSTRA Cloud – is an affordable solution for dental clinics of any size. Partnered with the security of Microsoft Azure, ADSTRA Cloud is the ideal dental software solution for your dental practice.

CONTACT us today to learn how ADSTRA Cloud can help your modern dental practice become more efficient.

Cloud Dental Software Helps Dream Come True

For as long as I can remember, I always dreamed of the day that I would open my own practice as a dentist. Finally, after years of studying – that day has arrived, and I couldn’t be more excited.

As I entered the office of the dental practice I just purchased, I was greeted by Marge who has been the practice receptionist for over 20 years. As she congratulates me, she begins reminiscing about her many years with the practice. “We’ve come a long way over the years,” she says fondly; thinking back to the days where we used a 56K modem to dial-in to the internet, or even further back to where everything was paper-based. “When I started, there were stacks of papers everywhere: files upon files of papers that housed treatments, notes, billing, reference letters – and everything in between. And now here we are, 20 years later, with everything on computers…how times have changed.”

cloud dental software

Throughout our university days, I would tell my family about how I wanted to have a thriving dental practice. “I will open multiple clinics, offering a variety of specialized treatments that would offer patients a wide variety of service– all under the same practice!” I had always been the ambitious entrepreneur type, visioning the big picture and working towards it. Now that this dream was becoming a reality – I began to do a little research.

This type of project is not a given, we are speaking of a large investment of not only time – but also of money. Putting aside the costs in real estate which will be considerable, the technological needs are much greater than they were twenty years ago. Looking over the cost of new servers, new computer systems, additional software licenses, backup devices without forgetting potential training for new employees, I was skeptical. After all, we are talking about tens of thousands of dollars.

Finding a safe and secure solution that was easy-to-use and able to offer the ability to have our database accessible in multiple locations was a very important first step. Marge gave me the contact information for our current software provider. I wanted to see if there were any options available to make this switch easier, and to my delight – there most certainly were.

The Customer Care Specialist informed me that they now offer a cloud-based version of their software that provides the capability to store documents and databases on a remote server. Hosted on Microsoft Azure, the most powerful cloud service platform in the world, the ADSTRA Cloud dental software solution is a safe and secure solution with which we would not have to worry about the additional costs associated with servers and hardware. We would be able to access our database over the internet, from anywhere and on any Windows device.

The difference with a cloud dental software system is that instead of having to maintain our database locally, it allows us to access our data from anywhere, any time. It also offers the opportunity to share our database with several of our locations simultaneously providing the management team not only global reports, but reports for each location as well.

The idea of migrating to a cloud system interested me, as we do not want to have to divest ourselves of some of our older computers, and that this platform is also compatible with our tablets, this became a very interesting idea indeed.

Since this kind of platform is accessible on a remote server, the main requirement needed is a fast and reliable Internet connection. Just as easy as checking our e-mail or browsing the Internet, by simply connecting to our remote server database and logging in with our individual user IDs, we could access our database through our software.

The ADSTRA Cloud dental software solution is a complete paperless system that also connects multiple locations with one database – this is exactly what I had to have in order to start building my dream dental practice.

Cloud Technology Helps Dental Clinics Provide Better Care

Because of better education about the benefit of good oral health when it comes to their overall physical well being, regular visits to dental clinics have become a way of life for North Americans over the past several decades. Patient demand and growing customer expectations from sectors outside of healthcare has led to a change in the way dentists do business. As a result, they are expanding their once modest clinics into large, modern, consumer-friendly facilities, and using the most advanced technological equipment available. Competition among practices is strong, and the pressure is on to present an appealing storefront while adopting cutting edge technology in order to attract clients. To complement the superior level of care dentists now strive to provide for their patients, many are turning to cloud-based technologies that streamline and modernize office procedures, unify multi-locations and reduce cost and complexity of delivering better customer service.

Cloud Technology

Since the 80s, the focus of dental care has changed to hygiene and oral health screening – in other words, preventive medicine – resulting in a markedly decreased need for extractions, fillings and dentures. This, however, has not led to fewer visits to the dentist, but rather increased demand for enhanced procedures. Canadians are well aware of the health and social impacts of neglecting their teeth and gums, and are willing to invest time and money to ensure the best treatment plans possible, including cosmetic dentistry, implants, orthodontics, and geriatric dentistry. Practitioners have responded by diversifying and expanding, which allows them to offer a comprehensive range of services to their patients. As a result, dental clinics – with a full complement of hygienists, general practitioners, periodontists, oral and maxillofacial radiologists, etc. – are busier than ever before.

INVESTING IN THE OVERALL GOOD HEALTH OF CLINICAL PRACTICES

With the cost of opening a new practice costing well in excess of half-a-million dollars, savvy practitioners are pooling their resources to equip and staff large clinics instead, enabling them to provide the greatest range of procedures and services to the greatest number of people. Instead of having to refer patients to outside resources, specialists are located within the practice, providing a convenient service to customers as well as keeping business in-house, even if at a different physical location. Patients are comfortable knowing that their care is under the supervision of one practitioner, and that they can rely on established standards of practice across all clinics.

TREND TO DIGITAL MEETS PATIENT DEMAND

Of necessity, there has been a significant shift in the way clinics handle business. Today’s modern multi-location clinics require an integrated system that enables them to operate as a single entity with multiple branches in order to run effectively.

This is a trend that has grown beyond dentistry and is now seen across all medical professionals who are replacing single location solutions or paper-based operations with comprehensive digital platforms. It enables more streamlined workflow processes, shared information, and at-a-glance analytics which help keep their respective businesses strong and successful.

In the past, accomplishing a successful integration was not an easy task. Essentially, a software solution and a very powerful hardware infrastructure requiring significant IT manpower and budget had to be custom built. Now, utilizing the most powerful cloud service platform in the world – Microsoft Azure ADSTRA is able to deliver a total integrated solution designed specifically for dental clinics.

Microsoft Azure is being used by thousands of companies around the world, including Fortune 500 companies as well as medical records companies, which are putting actionable data in the hands of clinicians and healthcare providers.

Dental clinics across North America have relied on ADSTRA since 1994 for managing their day-to-day operations.  For more than a decade, one large branch of government, with over 100,000 employees, has been using ADSTRA to manage more than 30 dental clinics around the world, making it simple and easy to treat any employee from any location. All patient records, x-rays and other pertinent information are available to every clinic, saving time, reducing costs and, more importantly, enhancing the level of patient care for this agency.

PAPERLESS, MULTI-LOCATION DENTAL PRACTICES UTILIZE MICROSOFT AZURE CLOUD PLATFORM

ADSTRA has a proven solution that provides dental professionals with efficient, paperless patient management, appointment scheduling, charting, imaging, financials, and communications.

Intuitive and easy to use, the colourful graphic interface allows users to:

  • Easily schedule appointments at any location, administer patient records, set up billing and payments, and prepare reports across all locations;
  • Create odontogrammes for existing conditions as well as perform and plan treatment;
  • Capture, organize and enhance images from digital equipment such as cameras and radiographic devices, and share with branch clinics and specialists;
  • Communicate with other departments/locations via messaging or text;
  • Access data from multiple locations using computers, tablets, or mobile devices.

An all-inclusive maintenance service is another strength of ADSTRA’s Cloud offering. The software is pre-installed and configured, interactive software training and support is provided on-demand, and all software updates are automatically applied.

“Because it is flexible and scalable and adheres to the most stringent privacy and security regulations, the Microsoft Azure cloud infrastructure is ideally suited for multi-location practices that previously had no commercial product available to them,” says Viviana Bardea, Director of Software Development. “And it is incredibly cost efficient. With no upfront capital outlay and dramatically reduced licensing costs, money otherwise spent on servers, networking, software and support can be rolled back into the business instead.”

Trends in dental care are changing. It’s time to start the conversation about how the infinite power of the Microsoft Azure cloud combined with ADSTRA’s proven expertise in information management systems for oral healthcare can help your dental clinics face the future.