Freeing your front-desk staffs time from tedious tasks, such as inputting patient information from paper forms, is just one of the many benefits of creating a paperless dental practice.
An often-overlooked hurdle to going paperless is the multitude of different forms that a dental practice needs, not only to provide a great service to its patients – but to comply with all applicable professional regulations and to protect itself from any legal action.
ADSTRA dental software includes ADSTRA iForms, an easy-to-use digital document software solution with the capability to:
- Create digital forms that can be filled out on tablets
- Modify and verify digital forms
- Organize the digital forms by group/type
- Store the digital forms within each patients file
How Does ADSTRA iForms Work?
Step One: Form Creation
Create custom forms tailored to your dental practice’s needs in the Forms Template builder within ADSTRA iForms. The Forms Template builder uses a building block approach that enables a dental practice to create any type of form required.
The builder allows the dental practice to include different types of content onto a form such as: plain text, a question that will capture a written response, a Yes or No question with an option to also capture a text response, a multiple-choice question, the ability capture phone numbers and/or dates, and finally a place to capture signatures.
Step Two: Form Management
Organization of the forms you’ve created is essential in developing a seamless workflow. The Forms Manager within ADSTRA iForms is used to assign single or a group of forms created in the Forms Template builder to patients to be filled out. A mobile device can then be given to the patients, on which they will open and fill-out their required forms*.
Once the patient has completed their part by filling out all of the necessary information on the forms, the dental practice will review the submitted forms.
The Forms Manager allows the reviewer to:
- Accept and save the form as a document in the patient’s file
- Keep the form active if a provider is required to fill-out additional information (after which they will save it to the patient’s file)
- Directly make edits and then save to the patient’s file
- Give the form back to the patient to make any additional changes after speaking with the patient – then review and save to the patient’s file
When the forms contain critical medical information, and this information could be relevant to the dental treatment record, just keeping a document copy in the patient file isn’t enough. That is why when using ADSTRA iForms, it is also possible for a form to automatically be saved in the patient’s Clinical Notes. This gives the provider an easier access to vital patient information when treating a patient.
ADSTRA iForms is just one more reason why dental practices who wish to go paperless should look at the ADSTRA dental software solution to help them accomplish this (sometimes thought of daunting) task.
* For forms that require entering a lot of text, we recommend a device that has a keyboard attachment.
As a dentist, you strive to provide the highest quality of care to your patients. By doing so, you will increase their trust level in you and in your practice – which will help your practice thrive in the long run. Of course, while providing such a high level of care to your patients – you’ll also want to maximize the revenue coming in to your dental practice.
Let’s explore how ADSTRA Dental Software can help your practice increase office efficiency and overall revenue.
Make cancellations work in your favour
Unfortunately, cancellations are inevitable. However – there is a way to make them work in your favour: by having a contact list of stand-by patients, which you can organize by type of treatment required or block of time needed. These patients can be contacted in priority order, in hopes to fill the cancellation spots on your schedule as quickly as possible.
It’s simple – more appointments mean an increased revenue coming in to your dental practice, which is the ultimate goal.
Instantly communicate with your patients
With ADSTRA SMS, you can save your front desk staff’s time and energy from having to confirm your patient’s dental appointments by telephone. By sending automatic text messages to your patients, either single patients or groups of patients all at once, you’ll be able to get in instant contact with your patients and hopefully fill the schedule gaps in your calendar.
When your patients confirm their appointments via text message, the scheduler within ADSTRA Management will be automatically updated, eliminating the need for multiple phone call confirmations.
Grow your practice and increase revenue with reports
The countless number of different reports that can be generated within ADSTRA Management are another way you can not only grow your dental practice, but also increase the revenue coming in. By pulling these different reports you will be able to see which procedures generate the most profit, and thus focus your energy on acquiring patients that require these procedures.
There is always room for improvement in one’s business workflow. You can generate reports that can help you identify which areas of your dental practice need improvement, for example – pull a report in which you compare each providers production. See the profit coming from each provider, and use that information to implement best practices throughout the whole dental office.
You’ve invested time, energy, and resources in your dental software – now let it help grow your practice, and maximize the revenue coming in to your dental practice.
ADSTRA provides the total package, which satisfies the paperless dental software needs of today’s modern dental practice.
For over 20 years, ADSTRA has been a renowned provider of dental software. As a respected leader in the dental software field – the ADSTRA integrated dental software solution has been used by small dental practices, multi-location dental clinics, and government agencies alike since 1994.
Over the years, ADSTRA has developed a paperless dental software solution that includes every element necessary to run your dental practice smoothly.
ADSTRA dental software contains many different tools to help organize dental practice operations, including, but not limited to:
- User-definable templates for patient forms;
- Direct connectivity with imaging devices;
- One-click printing and side-by-side image comparison;
- A customizable appointment book with drag-and-drop rescheduling;
- SMS appointment confirmation;
- Role-base access control, and much more.
Now, with the popular monthly payment plan – you can access the full suite of the ADSTRA paperless dental software modules (ADSTRA Management, ADSTRA Clinical, and ADSTRA Imaging) and have access to unlimited technical support and training – all for one affordable monthly fee, with no up-front capital investment!
Track Appointments and Receivables with ADSTRA Management
Track appointments in the appointment book with multiple capabilities; appointments can be booked by team; search available time; appointments history; and access advanced analytics with more than 100 reports and charts.
Go Paperless with ADSTRA Clinical
Create odontogrammes based on previously charted conditions; minimize typing with clinical notes templates; define multiple treatment plans with tasks by priority order – and much more.
Enjoy the Flexibility of ADSTRA Imaging
Combine devices from multiple manufacturers including: Schick, Planmeca, Sirona, Air Techniques, and Carestream (Kodak).
Connect Every Element of your Practice with ADSTRA Clinical
Communicate with each other in the office with instant messages; unify and organize patient’s documents, forms, and letters; and track inventory for consumables and equipment.
Flexibility is key when it comes to choosing the right paperless dental software for your dental practice needs. As such, your dental practice can choose to have the ADSTRA paperless dental software installed locally or have it hosted on Microsoft’s data centers and accessible via the Cloud on any device (PCs, MACs, as well as tablets).
Included in the monthly payment plan are: installation, training, and support – again, with NO need for any up-front capital investment.
Many dental practices that are converting to a paperless dental software solution learn that this creates a better work flow for their dental practice. Not only do they save money from not having to purchase and store paper charts, but by using a paperless dental software solution, dental practices become more efficient, start to generate new patients, and increase case acceptances.
While there are plenty of reasons to convert your dental practice to using a paperless dental software solution with ADSTRA Dental Software, below are the main advantages of switching to a paperless dental software solution.
ADSTRA Dental Software not only keeps track of all past appointments, as well as future appointments – but, it can also send email or SMS confirmation requests that automatically update the Appointments Screen when a patient confirms via email or text message.
Instead of wasting your front desk staffs time entering patient information, medical conditions, or consent forms that the patients filled out on paper – simply hand your patients a tablet with the forms preloaded on them. Once completed, ADSTRA Dental Software has a quick and simple way of allowing your staff to double check the information and to automatically update the patient file in the software.
ADSTRA Dental Software also provides dental professionals with an easy and efficient means to communicate with each other throughout the office. You can create and type messages to broadcast to all users, or specific users one at a time, with the ability to custom define one-click responses for quick reply.
Do you want an easy way to store and retrieve documents pertaining to specific patients coming from elsewhere? ADSTRA Dental Software has your answer. Simply convert the document into a PDF (if it already isn’t one) and you can easily store, view, and organize patient documents for each patient.
Converting your dental practice to a paperless dental software solution is not something to take lightly.
It is important that this process is well planned. The entire staff will need to be trained accordingly on the new paperless dental software solution.
Offices are sometimes reluctant to make changes to their practice because of the fear that comes from the potential hidden costs.
With ADSTRA Dental Software, there are NO hidden costs.
Not only is the initial training of your staff included in the monthly fees, but there is unlimited on-going training included as well.
Making the switch to a paperless dental software solution is something that will add benefit to your dental practice all around. Between increased patient case acceptance, generating new patients, better overall workflow, and the safety and security of storing your charts electronically – there is no reason why your dental office should not convert to a paperless dental software solution with ADSTRA Dental Software.
Contact an ADSTRA Dental Software Customer Care Specialist today to learn more on how your office can start the process of converting to a paperless dental software solution.
ADSTRA Dental Software has created a paperless dental software solution that allows everyone in your dental practice to efficiently work with ease.
ADSTRA Clinical, one of the three modules within the ADSTRA paperless dental software solution, offers a standardization to your dental notes and charts, making it easy for everyone to read them.
Because ADSTRA Clinical uses standard symbols that are accurate and easy to read, not only will all staff members be on the same wavelength when reading the charts, but the standardization of the dental charts and notes will ensure that any new employees who come on board within your practice will be able to easily learn the system and read the notes.
ADSTRA Clinical, one of ADSTRA Dental Software modules, provides you with the ability to track a patient’s progress over time. It allows you to create a dental chart to establish the existing condition of your patients and subsequently to use these same charts to create new ones and so on. Thus, allowing you to follow the progress of your patients’ treatments, all without paper.
ADSTRA Clinical allows each user to configure their own preferences for general, periodontal, restoration materials, links to the procedure codes used, as well as several other functions in ADSTRA Clinical.
Among an impressive list of available functions, here are a few available within the ADSTRA paperless dental software solution:
- Possibility of creating dental charts for examinations, treatments or planned treatments.
- The endodontic chart provides you with tools for periodontal pockets measurement, suppuration, plaque, bleeding, gum recession and more.
- A wide range of reports as well as the complete chart can be printed as shown on the screen.
- Get a medical spell checker or customizable templates.
- Clinical notes are protected with signatures.
Working seamlessly with ADSTRA Management, ADSTRA Clinical is a fully integrated paperless dental software solution that will automatically link patients’ treatment plans and notes to their files. By having all of your patients’ records stored in one paperless dental software solution – duplication’s of reports and charts are eliminated. And by having the ability to use the standardization offered for your dental notes and charts, you will save time and money streamlining your business process within your dental practice.
Combined with the other modules in the ADSTRA Dental Software Suite, ADSTRA Clinical is an ideal solution to help your dental clinic flourish and become more effective.
ADSTRA can help your dental practice become more efficient by switching to a paperless dental software solution.
Anyone who has seen a prescription from their doctor, or hand-written dental charts while at their dental appointment can agree – these are some of the most difficult notes to read, unless you are the one who wrote them. When it comes to dental charts, for the most part, dental offices will attempt to implement standard notations, which results in varying degrees of success. In small dental clinics, over time staff members will become familiar with each practitioner’s writing style, however – what happens when there is a turnover in staff? Your dental clinic is back to square one, struggling to read the dental charts.
Within ADSTRA Dental Software, there is the ADSTRA Clinical module. In ADSTRA Clinical, the standard symbols used are clear and easy to read for everyone. This makes it easier for any provider or staff member to read the dental charts and notes created for all patients.
One of the main features within ADSTRA Clinical is the ability to view a patient’s progress over time. The information from the most recent charts can be carried forward on each subsequent chart in their file. Multiple charts can even be opened at the same time, allowing pockets and recessions to be represented graphically within ADSTRA Clinical.
Users are able to set their own preferences for general charts, periodontal charts, restoration materials, connection between procedures, and tools within ADSTRA Charting. Working seamlessly with ADSTRA Management – ADSTRA Clinical allows dental providers to create dental treatment plans, and dental treatment plan charts, that are automatically linked to the treatment and treatment plan logs of each patient.
Here are just a few of the other features available within ADSTRA Clinical:
- Dental charts can be created for examinations, completed treatment, and planned treatment.
- The endodontic charting includes tools for mapping root canal treatments and conditions of treated root canals.
- The periodontal charting includes management of measurements for pocket depths, suppuration, plaque and bleeding, gingival recession, furcation, mobility, and MAG.
- A number of reports, or the whole chart as you see it on your screen, can be printed.
- Clinical Notes that are signature protected, with customizable templates and a medical spell-checker.
ADSTRA Clinical not only helps you standardize your clinical charts, which cuts down on the learning curve for new hires, as well as the time spent deciphering each practitioner’s notes – but it is also a crucial step towards making your dental clinic paperless. By being able to define exam templates and incorporate them into their patient’s charts, ADSTRA Clinical also offers dental providers an easy to use, and read, solution to creating your paperless dental clinic.
ADSTRA Clinical, combined with the other modules in the ADSTRA Dental Software suite of products, is the ideal solution to helping your practice grow, increase revenue, and be the most successful that it can be.
Time and time again we have seen the woes associated with inter-office communication play out in front of us; whether on TV or even in real life. The hustle and bustle of a busy office will have the overworked receptionist struggling to alert someone that their next appointment has arrived. Usually, mostly for laughs on TV, the receptionist will turn and make a scene in order to be heard. Hopefully, this is not the practice in your dental clinic.
For most businesses, an office intercom system can alleviate this issue, however – these office intercom systems are not a suitable solution in a dental clinic. While with patients performing an exam or treatment, a dental practitioner cannot respond promptly to these alerts with the patient in the chair.
Today, we have many tools from with which we can acquire new patients. Through social media or via various advertising tools, it is very easy to promote new services to attract new customers. Professionals also have access to several tools that allow them to stay close to their customers.
To help you retain your patient’s loyalty ADSTRA Dental Software has a great tool that not only allows you to stay in contact with your patients, but it will also facilitate the work with respect to certain administrative tasks.
Marketing Reminders allows you to establish a process to help develop your dental clinic while increasing the loyalty of your patients. Whether to welcome a patient or to keep track of appointments, Marketing Reminders allows you to create lists of patients by specific criteria and send personalized notes by email or postcard to your patients.
Here are 5 good reasons to contact your patients:
1 – Welcome Package
Say hello to your new patients by sending them a personalized note, explaining to them the appointment cancellation policy, your current promotions or just take the opportunity to introduce the team working at the clinic. This is the perfect opportunity to give a good first impression!
2 – Thank You for Referrals
It is always nice when people recognize the excellent service we offer. When a patient refers you to a family member or friend, why not respond with appreciation for this sign of confidence. A thank you is always greatly appreciated.
3 – Birthday Wishes
Isn’t it nice to have everyone thinking of us during this day that happens only once a year? Why not be a part of those wishing your patients a great day on this special occasion. Isn’t it nice to know that our dentist is thinking of us?
4 – Confirmations and Recalls
Nowadays, people are easier to reach by email or SMS. Why not kill two birds with one stone? By sending your appointment confirmations and reminder messages by email, you facilitate the task of receiving responses and increase patients’ attendance.
5 – Appointment Follow-ups
For patients whose latest treatments may require a follow-up, send them a reminder. With ADSTRA Dental Software – access all patients in need of a follow-up, then with one click send them an email reminding them to call you and schedule an appointment when it suits them better.
It goes without saying that staying in touch with your patients will increase the trust of your patients and develop a long-term relationship with them.