Posts

6 Advanced Benefits to Paperless Records

Dental Software and HIPAA and PIPEDA Compliance

Benefits To A Cloud-Based Dental Software Solution

ADSTRA dental software is now available as a cloud-based dental software solution (ADSTRA Cloud) for your dental practice. This cloud solution is a safe and modern solution to your dental clinic’s needs.

ADSTRA Cloud is an all-in-one cloud-based dental software solution that offers an integrated solution for a paperless dental practice.

In a day and age where everything you could imagine is available via the cloud – people are often left wondering what the benefits are to buying their software, apps, music, movies, and more, in this way.

Dental software, and really – all software companies, are striving to develop cloud computing solutions that offer the consumer countless benefits. But what exactly are the benefits to a cloud-based dental software solution?

With ADSTRA Cloud:

·         You do not need to invest in or manage servers ·         You have access to your software from anywhere
·         Your security needs are met ·         Your data is safe and secure
·         Your backups are done automatically ·         You get access to the latest version of the ADSTRA software

STORING YOUR DATA ON THE CLOUD ENSURES PROTECTION FROM LOSING DATA

Owning a physical copy of something is a way of the past. What would happen if you were to lose all of your music CDs? You’d have to go and replace them, right? That’s a hassle.

Let’s say instead of having physical CD’s – you just purchased and downloaded your music. Now, no matter what – you will always have access to your music.

You can’t lose something if it’s on the cloud.

The same situation can be applied to your data. What would happen if your dental clinic had a flood or a fire? All of those paper charts and your computers themselves would be destroyed. Do you have a procedure in place to recover all of your patient’s data?

If your patient’s data was stored on the cloud – all you would need to do is login from any computer to access it again.

ADSTRA‘s cloud-based dental software, ADSTRA Cloud, is hosted on safe and secure remote Microsoft managed servers. This allows you to have the ability to access your data from anywhere, on any Windows computer or tablet.

ADSTRA Cloud-Based Dental Software Hosted on Microsoft Azure Logo

MICROSOFT AZURE – THE MOST SECURE PLATFORM IN THE WORLD KEEPS YOUR DATA SAFE

Microsoft Azure is used by many companies, large and small, as the host of their cloud solutions. ADSTRA hosts a private cloud on Microsoft Azure.

Using advanced encryption methods and meeting the highest safety standards, Microsoft Azure is recognized as the most secure platform in the world and has methods in place for protecting you against the loss or theft of your data.

Working in the healthcare industry – dental providers have access to a lot of confidential information about all of their patients. It goes without saying that they have a duty to protect this information and ensure it is all securely stored.

In recent years, many dental practices have been affected by Trojan viruses, like the Cryptovirus, and their data was held hostage until a hefty ransom was paid.

With a cloud-based dental software solution like ADSTRA Cloud, situations like this could have been avoided. Since all of the patient data is not hosted locally on each computer, but instead on a safe and secure remote Microsoft managed server, Trojan viruses on the computer would not put the confidential patient data at risk.

ADSTRA CLOUD IS A COST-EFFECTIVE SAAS DENTAL SOFTWARE OPTION

ADSTRA Cloud is hosted on the most powerful cloud service platform in the world and offers a cost-effective solution for your dental practice. With no need to budget for servers or networking – your capital expenditure funds can be allocated for major equipment purchases.

The all-inclusive, no contract ADSTRA Cloud Monthly Subscription includes:

  • paperless dental software solution including appointments, patients’ records, imaging, clinical records, and patient forms
  • all of the software upgrades issued during the coverage period
  • unlimited on-going support by phone and remote-interactive support via the internet
  • training and/or access to training materials, as applicable
  • storage on Microsoft Azure Datacenters with automatic backups
  • 24/7 professionally managed IT hardware infrastructure

The ADSTRA cloud-based dental software, ADSTRA Cloud – is an affordable solution for dental clinics of any size.

Partnered with the security of Microsoft Azure, ADSTRA Cloud is the ideal dental software solution for your dental practice.

CONTACT us today to learn how ADSTRA Cloud can help your modern dental practice become more efficient.

ADSTRA iForms – An Easy-To-Use Digital Document Software Solution

Freeing your front-desk staffs time from tedious tasks, such as inputting patient information from paper forms, is just one of the many benefits of creating a paperless dental practice.

An often-overlooked hurdle to going paperless is the multitude of different forms that a dental practice needs, not only to provide a great service to its patients – but to comply with all applicable professional regulations and to protect itself from any legal action.

ADSTRA dental software includes ADSTRA iForms, an easy-to-use digital document software solution with the capability to:

  • Create digital forms that can be filled out on tablets
  • Modify and verify digital forms
  • Organize the digital forms by group/type
  • Store the digital forms within each patients file
How Does ADSTRA iForms Work?

Patient-with-ipad-and-iForm

Step One: Form Creation

Create custom forms tailored to your dental practice’s needs in the Forms Template builder within ADSTRA iForms. The Forms Template builder uses a building block approach that enables a dental practice to create any type of form required.

The builder allows the dental practice to include different types of content onto a form such as: plain text, a question that will capture a written response, a Yes or No question with an option to also capture a text response, a multiple-choice question, the ability capture phone numbers and/or dates, and finally a place to capture signatures.

Step Two: Form Management

Organization of the forms you’ve created is essential in developing a seamless workflow. The Forms Manager within ADSTRA iForms is used to assign single or a group of forms created in the Forms Template builder to patients to be filled out. A mobile device can then be given to the patients, on which they will open and fill-out their required forms*.

Once the patient has completed their part by filling out all of the necessary information on the forms, the dental practice will review the submitted forms.

The Forms Manager allows the reviewer to:

  • Accept and save the form as a document in the patient’s file
  • Keep the form active if a provider is required to fill-out additional information (after which they will save it to the patient’s file)
  • Directly make edits and then save to the patient’s file
  • Give the form back to the patient to make any additional changes after speaking with the patient – then review and save to the patient’s file

When the forms contain critical medical information, and this information could be relevant to the dental treatment record, just keeping a document copy in the patient file isn’t enough. That is why when using ADSTRA iForms, it is also possible for a form to automatically be saved in the patient’s Clinical Notes. This gives the provider an easier access to vital patient information when treating a patient.

ADSTRA iForms is just one more reason why dental practices who wish to go paperless should look at the ADSTRA dental software solution to help them accomplish this (sometimes thought of daunting) task.

* For forms that require entering a lot of text, we recommend a device that has a keyboard attachment.

Ways Your ADSTRA Dental Software Can Make You Money

As a dentist, you strive to provide the highest quality of care to your patients. By doing so, you will increase their trust level in you and in your practice – which will help your practice thrive in the long run. Of course, while providing such a high level of care to your patients – you’ll also want to maximize the revenue coming in to your dental practice.

Let’s explore how ADSTRA Dental Software can help your practice increase office efficiency and overall revenue.

Ways Your ADSTRA Dental Software Can Make You Money

Make cancellations work in your favour

Unfortunately, cancellations are inevitable. However – there is a way to make them work in your favour: by having a contact list of stand-by patients, which you can organize by type of treatment required or block of time needed. These patients can be contacted in priority order, in hopes to fill the cancellation spots on your schedule as quickly as possible.

It’s simple – more appointments mean an increased revenue coming in to your dental practice, which is the ultimate goal.

Instantly communicate with your patients

With ADSTRA SMS, you can save your front desk staff’s time and energy from having to confirm your patient’s dental appointments by telephone. By sending automatic text messages to your patients, either single patients or groups of patients all at once, you’ll be able to get in instant contact with your patients and hopefully fill the schedule gaps in your calendar.

When your patients confirm their appointments via text message, the scheduler within ADSTRA Management will be automatically updated, eliminating the need for multiple phone call confirmations.

Grow your practice and increase revenue with reports

The countless number of different reports that can be generated within ADSTRA Management are another way you can not only grow your dental practice, but also increase the revenue coming in. By pulling these different reports you will be able to see which procedures generate the most profit, and thus focus your energy on acquiring patients that require these procedures.

There is always room for improvement in one’s business workflow. You can generate reports that can help you identify which areas of your dental practice need improvement, for example – pull a report in which you compare each providers production. See the profit coming from each provider, and use that information to implement best practices throughout the whole dental office.

You’ve invested time, energy, and resources in your dental software – now let it help grow your practice, and maximize the revenue coming in to your dental practice.

Contact ADSTRA to learn more.

ADSTRA Dental Software – Providing An Integrated Solution For Over 20 Years

ADSTRA provides the total package, which satisfies the paperless dental software needs of today’s modern dental practice.

For over 20 years, ADSTRA has been a renowned provider of dental software. As a respected leader in the dental software field – the ADSTRA integrated dental software solution has been used by small dental practices, multi-location dental clinics, and government agencies alike since 1994.

ADSTRA Dental Software

Over the years, ADSTRA has developed a paperless dental software solution that includes every element necessary to run your dental practice smoothly.

ADSTRA dental software contains many different tools to help organize dental practice operations, including, but not limited to:

  • Odontogrammes;
  • User-definable templates for patient forms;
  • Direct connectivity with imaging devices;
  • One-click printing and side-by-side image comparison;
  • A customizable appointment book with drag-and-drop rescheduling;
  • SMS appointment confirmation;
  • Role-base access control, and much more.

Now, with the popular monthly payment plan – you can access the full suite of the ADSTRA paperless dental software modules (ADSTRA Management, ADSTRA Clinical, and ADSTRA Imaging) and have access to unlimited technical support and training – all for one affordable monthly fee, with no up-front capital investment!

Track Appointments and Receivables with ADSTRA Management

Track appointments in the appointment book with multiple capabilities; appointments can be booked by team; search available time; appointments history; and access advanced analytics with more than 100 reports and charts.

Go Paperless with ADSTRA Clinical

Create odontogrammes based on previously charted conditions; minimize typing with clinical notes templates; define multiple treatment plans with tasks by priority order – and much more.

Enjoy the Flexibility of ADSTRA Imaging

Combine devices from multiple manufacturers including: Schick, Planmeca, Sirona, Air Techniques, and Carestream (Kodak).

Connect Every Element of your Practice with ADSTRA Clinical

Communicate with each other in the office with instant messages; unify and organize patient’s documents, forms, and letters; and track inventory for consumables and equipment.

Flexibility is key when it comes to choosing the right paperless dental software for your dental practice needs. As such, your dental practice can choose to have the ADSTRA paperless dental software installed locally or have it hosted on Microsoft’s data centers and accessible via the Cloud on any device (PCs, MACs, as well as tablets).

Included in the monthly payment plan are: installation, training, and support – again, with NO need for any up-front capital investment.

Contact an ADSTRA Customer Care Specialist today to see how your dental practice can step into the modern world, utilizing the ADSTRA paperless dental software solution.

Top Reasons for Converting to a Paperless Dental Software Solution

Many dental practices that are converting to a paperless dental software solution learn that this creates a better work flow for their dental practice. Not only do they save money from not having to purchase and store paper charts, but by using a paperless dental software solution, dental practices become more efficient, start to generate new patients, and increase case acceptances.

While there are plenty of reasons to convert your dental practice to using a paperless dental software solution with ADSTRA Dental Software, below are the main advantages of switching to a paperless dental software solution.

Top Reasons for Converting to a Paperless Dental Software Solution

Appointments

ADSTRA Dental Software not only keeps track of all past appointments, as well as future appointments – but, it can also send email or SMS confirmation requests that automatically update the Appointments Screen when a patient confirms via email or text message.

Patient Forms

Instead of wasting your front desk staffs time entering patient information, medical conditions, or consent forms that the patients filled out on paper – simply hand your patients a tablet with the forms preloaded on them. Once completed, ADSTRA Dental Software has a quick and simple way of allowing your staff to double check the information and to automatically update the patient file in the software.

Messaging

ADSTRA Dental Software also provides dental professionals with an easy and efficient means to communicate with each other throughout the office. You can create and type messages to broadcast to all users, or specific users one at a time, with the ability to custom define one-click responses for quick reply.

Documents

Do you want an easy way to store and retrieve documents pertaining to specific patients coming from elsewhere? ADSTRA Dental Software has your answer. Simply convert the document into a PDF (if it already isn’t one) and you can easily store, view, and organize patient documents for each patient.

Converting your dental practice to a paperless dental software solution is not something to take lightly.

It is important that this process is well planned. The entire staff will need to be trained accordingly on the new paperless dental software solution.

Offices are sometimes reluctant to make changes to their practice because of the fear that comes from the potential hidden costs.

With ADSTRA Dental Software, there are NO hidden costs.

Not only is the initial training of your staff included in the monthly fees, but there is unlimited on-going training included as well.

Making the switch to a paperless dental software solution is something that will add benefit to your dental practice all around. Between increased patient case acceptance, generating new patients, better overall workflow, and the safety and security of storing your charts electronically – there is no reason why your dental office should not convert to a paperless dental software solution with ADSTRA Dental Software.

Contact an ADSTRA Dental Software Customer Care Specialist today to learn more on how your office can start the process of converting to a paperless dental software solution.

The Benefits of a Paperless Dental Software Solution with ADSTRA Clinical

ADSTRA Dental Software has created a paperless dental software solution that allows everyone in your dental practice to efficiently work with ease.

ADSTRA Clinical, one of the three modules within the ADSTRA paperless dental software solution, offers a standardization to your dental notes and charts, making it easy for everyone to read them.

Because ADSTRA Clinical uses standard symbols that are accurate and easy to read, not only will all staff members be on the same wavelength when reading the charts, but the standardization of the dental charts and notes will ensure that any new employees who come on board within your practice will be able to easily learn the system and read the notes.

dentist and parent in exam room looking at an ipad as the child lays in the chair

ADSTRA Clinical, one of ADSTRA Dental Software modules, provides you with the ability to track a patient’s progress over time. It allows you to create a dental chart to establish the existing condition of your patients and subsequently to use these same charts to create new ones and so on. Thus, allowing you to follow the progress of your patients’ treatments, all without paper.

ADSTRA Clinical allows each user to configure their own preferences for general, periodontal, restoration materials, links to the procedure codes used, as well as several other functions in ADSTRA Clinical.

Among an impressive list of available functions, here are a few available within the ADSTRA paperless dental software solution:
  • Possibility of creating dental charts for examinations, treatments or planned treatments.
  • The endodontic chart provides you with tools for periodontal pockets measurement, suppuration, plaque, bleeding, gum recession and more.
  • A wide range of reports as well as the complete chart can be printed as shown on the screen.
  • Get a medical spell checker or customizable templates.
  • Clinical notes are protected with signatures.

Working seamlessly with ADSTRA Management, ADSTRA Clinical is a fully integrated paperless dental software solution that will automatically link patients’ treatment plans and notes to their files. By having all of your patients’ records stored in one paperless dental software solution – duplication’s of reports and charts are eliminated. And by having the ability to use the standardization offered for your dental notes and charts, you will save time and money streamlining your business process within your dental practice.

Combined with the other modules in the ADSTRA Dental Software Suite, ADSTRA Clinical is an ideal solution to help your dental clinic flourish and become more effective.

ADSTRA can help your dental practice become more efficient by switching to a paperless dental software solution.

The ADSTRA Paperless Dental Software Solution

ADSTRA Dental Software has been a leading provider of paperless dental software for over 20 years, including being selected by Lockheed Martin Canada to supply the paperless dental software component for the Canadian Department of National Defence’s state-of-the-art health care system.

As a leader in the paperless dental software field, ADSTRA is continuously developing ways to improve their solution, including now being able to offer a Cloud solution, ADSTRA Cloud.

ADSTRA Dental Software knew that developing a safe and secure cloud-based paperless dental software solution was something that their customers wanted – and so they partnered with fellow industry-leader, Microsoft Azure. Having already a solid foundation of a set of four proven modules, ADSTRA Dental Software combined the three ADSTRA modules (ADSTRA Management, Clinical, and Imaging) to create ADSTRA Cloud.

ADSTRA Paperless Dental Software Cloud

This one-stop solution offers an ideal paperless dental software set-up for both small and large offices, single or multi-location practices – with no up-front costs, no set-up fees, no need to budget for servers, and no need to back-up your own data.

ADSTRA Dental Software – ADSTRA Management

Your practice management dental software should be easy to use. ADSTRA Dental Software developed ADSTRA Management with this in mind. Treatments and receivables; patient administration and marketing; clinical notes and financial statements – are all just a click away within the ADSTRA Management paperless dental software solution. ADSTRA Management provides the ability to do everything you need in order to run the office aspect of your dental practice smoothly.

Additional ADSTRA Management features can be found HERE

ADSTRA Dental Software – ADSTRA Clinical

Linking your patients’ examinations, dental treatments, and dental treatment plans with the specified patient’s treatment and treatment plan logs within your practice management software is an ideal solution to helping your dental practice go paperless. ADSTRA Dental Software developed ADSTRA Clinical to work seamlessly with ADSTRA Management. Users are able to set their own preferences for a number of options within ADSTRA Clinical, as well as access general, periodontal, restorative, and endodontic charts.

Additional ADSTRA Clinical features can be found HERE

ADSTRA Dental Software – ADSTRA Imaging

Over the years, you may choose to switch your dental imaging equipment, so your dental imaging software should be flexible to meet your requirements. ADSTRA Imaging is flexible and scalable – capable of working with a variety of dental imaging devices. Capture and view your digital camera images, intra-oral camera images, panoramic radiographs, and intra-oral radiographs – and associate them all into one patient record.

Additional ADSTRA Imaging features can be found HERE

ADSTRA Dental Software – ADSTRA Clinical

Communication is key to having your dental practice run smoothly. Between storing electronic documents, tracking consumables, or even inter-office instant messaging – ADSTRA Clinical is the ideal addition to your overall paperless dental software solution.

Additional ADSTRA Clinical features can be found HERE

The ADSTRA Paperless Dental Software Solution

Combining the features of the above ADSTRA Dental Software modules with the safety and security of Microsoft managed servers, as well as hosting on the Microsoft Azure platform, ADSTRA Dental Software provides the optimal paperless dental software solution for your dental practice software needs.

How A Dental Treatment Plan Can Help Achieve Overall Health Goals

Dentists know the value of creating a good dental treatment plan for their patients. They are an important part of the record keeping that must be kept for each patient. A dental treatment plan could also play a key role in any legal inquiries years after the services were rendered. As a part of your management software, a dental treatment plan should offer you the ability to keep detailed notes of the problems, diagnoses, and proposed treatments for a patient. Your dental software should also provide you with reminders of patients with a current dental treatment plan that need to have appointments scheduled.

The overall health of patients is sometimes directly impacted by a good dental treatment plan. I’m reminded of story that a dentist told me a while back of a new patient to his practice. It seems that the patient was a recently retired senior who would never visit a dentist unless he was in pain. However, what spurred on the visit wasn’t any discomfort that he may be having – but an article that he had read on the ABC news website. The article was on ways that poor dental care can make someone sick and the following paragraph really hit home.

“Some research suggests there may be a tie between poor oral health and an increased risk of dementia. One study that followed 118 nuns between the ages of 75 and 98 found that those with the fewest teeth were most likely to suffer dementia. Experts think oral bacteria may spread to the brain through cranial nerves that connect to the jaw or through the bloodstream, and may contribute to the type of plaque that’s been linked to Alzheimer

After the initial exam, the dentist sat down with the patient to review his findings. He asked the patient why he only ever saw a dentist when something was wrong. It seems that because of his crooked teeth the patient was never happy about his smile.  When he was younger his parents couldn’t afford to fix them, so the patient figured as long as he brushed his teeth, the only need he would have for a dentist was if something was wrong.

Dental Treatment Plan

The dentist seized on the opportunity to not only allay the patient’s fear but inspire the patient to a smile that he had always wanted. He created a general dental treatment plan to bring the patient’s oral health back to where it should be. He then also created a separate Orthodontic and Periodontal dental treatment plan. When he went over the plans with the patient, the patient was so happy and encouraged that he followed every bit of advice that the dentist and his hygienists offered to improve his dental health. So much so, that on subsequent appointments the patient’s overall condition was improving faster than expected.

The dentist told me the ease with which his software allowed him to keep track and update the patient’s progress for each dental treatment plan was amazing. He said trying to juggle all three simultaneously on paper would have been much more difficult, especially when arranging to see specialists and keeping track of their results.

How A Dental Treatment Plan Can Help Achieve Overall Health Goals

The ability to create and manage a dental treatment plan is a very important feature in today’s dental software packages. Paperless planning the patients’ objectives of long-term treatments is not only convenient but also is easy to follow through completion. In addition, being able to share each dental treatment plan with all the associated specialists makes the health goals of each patient much easier to reach.